Executive Assistant

Our client, a leading financial services organization, is seeking an Executive Assistant to join their team for a short term contract with a possibility of extension. As an Executive Assistant, you will be supporting Senior Vice Presidents/Vice Presidents on the Personal Banking Product and Payments.

Job Title: Executive Assistant
Location: Toronto, Downtown
Pay Range: $27/hr
Duration : 3 month contract with possibility of extension as per business needs
Shift: 9AM to 5PM Mon to Friday (Hybrid: Twicea week in office)

• Calendar management - Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation.
• Travel arrangement & expense reporting - Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Arranges group travel, as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required.
• Professional support - Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting. Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials.
• Administrative duties - Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc. As required, put together decks for any team or annual events, under guidance of SVP/VP and their directs. Act as delegate for executives and their direct reports, as required, for workday transactions.

• At least 3-5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment
• Calendar management, Expense reporting and travel arrangement experience
• Excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals
• A strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook.
• Attention to Details
• Prior experience in a financial institution is an asset

• Opportunity to work in a dynamic and supportive environment.
• Hybrid work arrangement with flexibility to balance on-site and remote work.
• Potential for contract extension or conversion based on performance and business needs
• Engage in meaningful work that impacts financial operations globally.

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

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