Entry-Level Remote Operations & Office Support Job Sharjah UAE/Dubai,Administrative/Clerical

Position Overview

We are seeking a motivated and detail-oriented Entry‑Level Administrative Assistant to support remote operational activities across teams serving the MENA region and broader markets, including the UAE, Qatar, and Saudi Arabia. This fully remote opportunity is ideal for individuals who thrive in structured environments, value organization, and are comfortable managing responsibilities independently while maintaining high standards of accuracy.

In this role, you will contribute directly to the efficiency of daily business operations by ensuring administrative systems remain organized, updated, and aligned with established internal procedures. Your work will support cross‑regional coordination by maintaining accurate records, tracking workflows, and preserving documentation standards. Strong organizational habits, consistency, and reliability are essential for success.

This position is well suited for candidates beginning their professional journey in administrative support, remote coordination, or operational assistance. Prior experience is welcomed but not required. Comprehensive onboarding and clear process documentation will be provided to ensure you understand expectations, tools, and workflow standards. Success in this role depends primarily on dependability, attention to detail, and the ability to carefully follow structured procedures.

Primary

Responsibilities Administrative Record Maintenance

You will manage and update structured administrative records that support reporting and internal operations. This includes working daily with spreadsheets in Google Sheets or Microsoft Excel, reviewing entries for completeness and formatting consistency, and correcting obvious discrepancies. Standardizing naming conventions, regional identifiers, and folder structures will be part of your routine responsibilities. You will also identify missing or unclear data and flag it appropriately for follow‑up.

Maintaining clean, accurate datasets is critical to supporting reliable reporting and operational decision‑making.

Workflow Coordination Support

You will assist in organizing incoming requests and ensuring tasks are properly categorized within established internal systems. Responsibilities include routing assignments to appropriate team members, tracking task progress, and following up on incomplete or delayed items. Clear written communication will be necessary when clarifying instructions or requesting additional information. Your coordination efforts will help maintain transparency and accountability across distributed teams.

Operational

Tracking and Reporting

Maintaining accurate trackers that reflect ongoing, completed, and pending work will be part of your daily workflow. You will log updates, document issues, and record items requiring further attention. Periodically, you may prepare brief summaries outlining task progress and outstanding items. Identifying recurring data inconsistencies or workflow inefficiencies and escalating them appropriately will contribute to continuous operational improvement.

Scheduling and Administrative Coordination

When required, you will provide light coordination support such as updating shared calendars, confirming availability, sending deadline reminders, and tracking onboarding steps or project milestones. Ensuring administrative timelines move forward smoothly will require careful organization and consistent follow‑through.

Documentation and Quality Standards

A core component of this role is maintaining documentation integrity. You will review your work prior to submission to ensure alignment with internal formatting standards and procedural guidelines. Keeping shared folders organized and ensuring documentation remains accessible and consistently structured will help preserve operational efficiency. Adherence to standard operating procedures is expected at all times.

Performance Expectations

Successful candidates demonstrate high accuracy with minimal errors, steady daily productivity, and dependable task completion. You should be comfortable working independently in a remote setting while maintaining accountability. Clear written communication when…


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