Administrative Assistant

Location:
Hybrid (4 days at the office, 1 day remote) | Montreal, Quebec
Type:
Full time | permanent
Team:
Administration

Ateko, backed by Bell Canada, delivers IT solutions across five platforms:
Service Now, Salesforce, AWS, Microsoft Azure and Google. Beyond implementation, our personalized services and continued support helps connect teams, streamline processes, and remove barriers.

The result: our services are in demand and our teams are growing. If you’re motivated by this momentum, we are hiring!

YOUR IMPACT

You won’t be stuck in maintenance mode. At Ateko, you will play a key role in client experience and hospitality, ensuring you become an essential point of contact for your colleagues.

YOUR TEAM

We hire top-tier talent and give them the space to shine. You will be responsible for creating a welcoming work environment for employees and clients, ensuring the smooth running of daily activities, and providing administrative support to the leadership team.

WHAT TO EXPECT

Your day to day will look like this:

• Executive Support
  :
  Manage calendars, organize meetings, and handle diverse requests.
• Office Operations & Reception
  :
  Oversee daily office operations, supplies, and provide a warm welcome to visitors.
• Internal Communication & Events
  :
  Manage internal communications and coordinate events (meetings, activities, team gatherings).
• Travel & Vendor Management
  :
  Arrange travel, liaise with service providers, and support extended office access.
• Administrative Support
  :
  Handle documents, expense reports, and provide ad hoc assistance to leadership.

THE EXPERIENCE WE ARE LOOKING FOR

The following experience will help you succeed in this role. However, if you don’t meet all these criteria, we will be happy to consider your application, because we’re looking for potential first.

• Interpersonal Skills & Proactivity
  :
  Be welcoming, warm, take initiative, and go above and beyond to meet client needs.
• Problem-Solving & Prioritization
  :
  Ability to handle diverse requests, provide innovative solutions, and prioritize based on urgency.
• Organization & Administrative Expertise
  :
  Strong organizational skills and proficiency in administrative tasks (scheduling, correspondence).
• Communication & Attention to Detail
  :
  Excellent communication skills and high accuracy in managing office operations and documentation.
• Technical Skills & Experience
  :
  Advanced knowledge of Microsoft Office Suite, bilingual (French/English), and at least 3 years of experience in a similar role.

OUR OFFER

• Remote work:
  The choice is yours, work from home or from one of our offices.
• Vacation:
  Everyone at Ateko has at least 4 weeks of vacation and 5 personal days.
• Insurance:
  You’re covered as of your first day of work and have 3 policies to choose from (Ateko pays half of the coverage fee).
• Telemedicine:
  Ateko covers your access to the Dialogue app, which offers virtual healthcare and mental health support.
• Group RRSP:
  If you contribute, Ateko will match up to 2% of your annual salary.
• Professional development:
  Your goals are part of our journey. From certification pathways to cutting-edge learning programs, we help you make sure you’re always leveling up.

We’re building a culture where diverse perspectives fuel creativity, and collaboration drives breakthroughs.

NEXT STEPS

• Apply! We consider applications as they come in, and you will hear from us no matter what the decision.
• If we move ahead, a recruiter will invite you to a first interview over Teams.
• If there is a fit with the role we will invite you to meet the direct team (1 to 3 interviews depending on the role).
• We’ve reached the offer stage!

ACCESSIBILITY

We’re committed to fostering an inclusive, equitable, and accessible workplace where every team member feels valued, respected, and supported, and has the opportunity to reach their full potential. We welcome and encourage applications from people with disabilities.

Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email your recruiter directly or  to make arrangements.

If you have questions regarding accessible employment at Ateko please email our Human Resources team at

First Name

Last Name

Phone

Email Address

Resume

Authorized combined size: 2 MiB

Authorized extensions: .pdf, .doc, .docx

By clicking  Send , you consent to the transmission of your data in accordance with our privacy policy