Administrative Assistant II

This job posting is anticipated to remain open for 30 days, from 25-Feb-2026. The posting may close early due to the volume of applicants.

Join a financial services firm where your contributions are valued. Edward Jones is a Fortune 500¹ company where people come first. With over 9 million clients and 20,000 financial advisors across the U.S. and Canada, we're proud to be privately-owned, placing the focus on our clients rather than shareholder returns.

Behind everything we do is our purpose:
We partner for positive impact to improve the lives of our clients and colleagues, and together, better our communities and society. We are an innovative, flexible, and inclusive organization that attracts, develops, and inspires performance excellence and a sense of belonging.

People are at the center of our partnership. Edward Jones associates are seen, heard, respected, and supported. This is what we believe makes us the best place to start or build your career.

View our Purpose, Inclusion and Citizenship Report.

¹Fortune 500, published June 2024, data as of December 2023. Compensation provided for using, not obtaining, the rating.

We're looking for an Administrative Assistant II who is more than a scheduler - we're seeking a trusted partner who brings clarity, organization, and calm to a fast‑moving environment. In this role, you'll support leadership by coordinating day‑to‑day operations, managing communications, and ensuring work flows smoothly and efficiently.

In your first months, you'll make an immediate impact by streamlining scheduling and communication workflows, organizing key projects, improving documentation and processes, and serving as a steady, reliable point of contact during high‑priority or time‑sensitive situations. You'll help create order, remove friction, and keep leaders focused on what matters most.

This role is ideal for someone who delivers results in dynamic and rapidly changing conditions, balances urgency with thoughtful execution, communicates with professionalism and clarity, handles sensitive information with discretion, and proactively solves problems before they escalate.

What You'll Do

* Manage complex calendars, coordinate meetings, and oversee logistics

* Prepare reports, presentations, meeting materials, and correspondence

* Support internal and external communications with clarity and professionalism

* Organize documents, files, and processes to improve efficiency

* Assist with special projects and cross‑functional initiatives

* Proactively identify conflicts, gaps, or issues and resolve them before they escalate

* High School Diploma or equivalent

* 5-8 years of related experience supporting leadership in a fast‑paced environment

* Strong organizational skills, attention to detail, and the ability to prioritize and manage multiple tasks

* Excellent written and verbal communication skills with a customer‑service orientation

* Proven ability to handle confidential information with discretion

* Advanced proficiency in Microsoft Outlook, Word, One Note, Excel, PowerPoint, SharePoint, and Adobe Professional

* Ability to work independently, complete work with limited supervision, and serve as an informal resource to less‑experienced associates

* Strong problem‑solving skills with the ability to manage shifting priorities and address non‑routine issues

* Candidates that live within a commutable distance from our St. Louis, MO home office location are expected to work in the office four days per week effective June 1, 2026. Before June 1, 2026, candidates that live within a commutable distance from our Tempe, AZ and St. Louis, MO home office locations are expected to work in the office three days per week, with preference for Tuesday through Thursday.

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Current home-based associates please note:
Even as a hybrid posted role you are eligible to apply and, if selected, may retain your home-based status. However future business or regulatory needs may require on-site work and some roles may carry a preference for hybrid presence.

At Edward Jones, we are building a place where everyone feels like they belong. We're proud of our associates' contributions to the firm and the recognitions we have…