Project Administrator

About the role

Location: Nairn Academy (Fully On Site)

Contract Type: 10 Month Fixed Term Contract

We are looking for a proactive and highly organised Project Administrator to join our UKCS Scotland team, working full time onsite at our Nairn Academy project
. In this role, you will provide specialist and general administrative support to ensure efficient day to day operations across the project team.

Reporting to the Administration Manager, and working closely with the Project Lead and wider site team, you will play a key part in supporting project delivery, maintaining excellent information flow, and enabling the team to perform at its best.

As a Project Administrator, your responsibilities will include:

• Delivering a full range of administrative duties to support the project team efficiently.
• Providing general administrative support such as meeting minutes, typing, photocopying, scanning, and handling correspondence.
• Screening incoming calls, mail, and emails on behalf of the team, ensuring queries are managed promptly and professionally.
• Creating and maintaining spreadsheets, documents, and presentations using MS Office.
• Supporting monthly reporting processes, including PRM and contractor reports.
• Assisting with M Site requirements.
• Uploading documents to BIM and SharePoint to maintain accurate project records.
• Managing multiple diaries, planning schedules, and optimising the team's working time.
• Organising and attending meetings/conferences, including arranging facilities and taking minutes.
• Managing meeting room and hot desk bookings.
• Completing confidential project work as required.
• Maintaining accurate and secure electronic and paper based filing systems, including archiving.
• Upholding confidentiality in all aspects of project and business information.
• Demonstrating and promoting Balfour Beatty Values, Zero Harm, and supporting UKCS sustainability activities.

We're seeking someone who brings strong organisational skills, initiative, and a positive, team focused approach. The ideal candidate will have:

• Previous secretarial and/or administrative experience.
• Excellent organisational ability and confidence working independently.
• Strong communication skills and the ability to build effective relationships across all levels.
• The ability to work under pressure and meet tight deadlines.
• A strong customer focused mindset.
• Fast and accurate typing skills.
• Strong IT capability, with proficiency in Microsoft Office (Excel, Word, PowerPoint) and SharePoint.

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more

About us

From Dunfermline's tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.

We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.

Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland's transition towards net zero in the built environment.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our…