Executive Administrative Assistant

Overview

Green Circle Growers was founded in 1968 by John van Wingerden. With just a few acres, Green Circle Growers began selling to other companies like variety stores, lumber yards, hardware stores, and grocery stores. Today, Green Circle Growers is still owned and operated by the van Wingerden family and has grown to over 170 acres of indoor growing space. Our state-of-the-art greenhouses offer many different environments to keep up with the demanding mix of products that today’s market expects.

We now provide plants to regional and national stores across the United States and Canada. We are able to market and offer broad products to mass merchants, as well as to growers. The retail market expects the full line of annuals in flats, containers, and baskets. The grower line produces pre-finished containers, plugs, and liners.

The Executive Administrative Assistant provides high-level administrative support to senior executives, ensuring efficient day-to-day operations. This role requires exceptional organizational skills, discretion, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment.

• Provide comprehensive administrative support to executive leadership
• Manage complex calendars, scheduling meetings, travel, and appointments
• Prepare and edit correspondence, reports, presentations, and agendas
• Serve as a primary point of contact between executives and internal/external stakeholders
• Coordinate meetings, including logistics, materials, and follow-up actions
• Handle confidential and sensitive information with professionalism and discretion
• Track deadlines, prioritize tasks, and proactively manage executive workflows
• Assist with special projects, research, and executive initiatives
• Coordinate executive-level meals and hospitality arrangements, ensuring a high standard of professionalism and service
• Process expense reports and maintain accurate records
• Support office operations and cross-functional coordination as needed
• All other duties as assigned

• Associate’s or Bachelor’s degree preferred, or equivalent professional experience
• 3–7+ years of administrative support experience, preferably supporting senior executives
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools
• Excellent written and verbal communication skills
• High level of organizational, time-management, and problem-solving skills
• Ability to work independently and manage competing priorities
• Professional demeanor with strong interpersonal skills
• Strong systems and process orientation with demonstrated analytical thinking and problem-solving skills.

• Climate-controlled office or home office environment
• Continuously requires vision, hearing, twisting, and talking
• Frequently requires sitting, standing, fine dexterity, and handling
• Occasionally requires walking, climbing stairs, lifting (up to 20lbs), carrying, reaching, kneeling, pushing/pulling, bending, and crouching
• Rarely requires climbing