Facilities Coordinator

Facilities Co-ordinator
- South Wales (Home based with travel)
- £35,000 per annum
- Full-time | Permanent

Are you an experienced Facilities/ Property Administrator with a passion for organisation, compliance, and stakeholder engagement? We're recruiting for a Facilities Co-ordinator to join a dynamic team managing a portfolio of commercial property in South Wales & South West England (Cardiff, Swansea, Bristol, Weston Super-mare)

Working closely with the Regional Facilities Manager, you'll play a key role in ensuring the smooth day-to-day delivery of facilities management services, maintaining compliance, and building strong relationships with tenants and stakeholders.

Key Responsibilities:

Health & Safety & Compliance

Maintain H&S records, certifications and audits
Support risk assessments (Fire, Water, General) and statutory compliance documentation
Manage permits to work, RAMS and site inductions
Maintain asset registers and support planned preventative maintenance
Assist with disaster planning and emergency procedures
Log and track compliance actions through the CAFM/helpdesk system
Site Communication & Administration

Take and format meeting minutes
Maintain stakeholder records and site systems
Build open, transparent relationships with tenants and contractors
Support review and updates to the Estate Handbooks
Tenant Coordination

Act as first point of contact for occupiers regarding building and service issues
Coordinate contractor access and planned maintenance
Support waste management initiatives and compliance
Escalate issues appropriately and in a timely manner
Inspections & Reporting

Conduct daily inspections and record findings
Monitor compliance against KPIs and Estate Handbook standards
Escalate risks or breaches, including stopping works where necessary
Support monthly reporting and data collation

About You

We're looking for someone who is proactive, organised and confident communicating at all levels.

2-5 years' experience in an administrative role (facilities/property experience)
Strong Microsoft Office skills
Excellent communication and interpersonal abilities
Health & Safety certification (IOSH or NEBOSH)
Ability to manage multiple stakeholders and contractors

Facilities Management accreditation (IWFM/WIFM) - Desirable
Experience using CAFM or helpdesk systems
Full UK Driving Licence

Why Apply?

Competitive salary of £35,000
Diverse, home-based role with real responsibility
Opportunity to build strong stakeholder relationships
Work within a professional and structured environment with clear development opportunities