Adminstrative Assistant

Job Description

The Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient operation of the office. This role involves managing schedules, handling communications, overseeing payroll, assisting with staff benefits, employee onboarding, organizing files, and supporting the team and leadership.

Pay
: $38-40/hr

Location
:
Santa Clara, CA

Benefits
: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2026 Team Member Benefits | Staff & Management

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare and edit correspondence, reports, and presentations.
• Answer and direct phone calls; respond to emails promptly.
• Maintain filing systems (electronic and physical) and ensure data accuracy.
• Oversee daily employee time keeping system to ensure staff are clocking in/out correctly and assist with pay inquiries.
• Process all staff and vendor onboarding requests from start to finish.
• Assist staff with general HR inquiries by helping them open HR tickets.
• Order and maintain office supplies and equipment.
• Assist with travel arrangements and expense reporting.
• Support planning and execution of meetings and company events.
• Handle confidential information with discretion.
• Perform other administrative tasks as assigned.

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Attention to detail and problem‑solving skills.

• Experience with scheduling tools and office management software.
• Basic knowledge of bookkeeping or expense tracking.
• Ability to multitask and prioritize effectively.

• Office‑based role with occasional remote work flexibility (if applicable).
• May require occasional overtime during peak periods.

Military and veteran friendly employer, veterans and candidates with military experience encouraged to apply. MOS Army: 51L; MOS AF: 3E131; MOS USCG: 1701; MOS USN: 3E1X1; MOS USSF: H190; MOS USMC: 1161