Administrator, Business Administration, Administrative​/Clerical

Overview

The Administrator will play a key role in supporting the smooth and efficient running of the NVN’s operations, working closely with the General Manager. Remote working in UK.

• Administration and Coordination
  • Support the General Manager with the day-to-day coordination of the NVN’s activities.
  • Maintain accurate records, files, and databases (including membership and financial information).
  • Prepare and circulate agendas, papers, and minutes for Trustee Board and working group meetings in collaboration with the chair and general manager.
  • Track progress on agreed actions and support efficient follow-up.
  • Support the General Manager to manage and promote funding applications from the membership, such as the ARCH Levy Fund, bursary applications and the Event Subsidy Fund.
• Membership and Communications
  • Respond to member and public enquiries in a timely and professional manner.
  • Manage membership renewals and maintain the membership database.
  • Create and distribute newsletters.
  • Maintain our social media presence and website content.
  • Store NVN songbooks and send out when purchased.
  • Assist with the organisation and delivery of NVN events, training, and gatherings (online and in person).
  • Website management (in liaison with website hosting company).
• Finance and Record-Keeping
  • Support basic financial administration including invoicing, payments, and expense tracking.
  • Maintain up-to-date financial records in coordination with the General Manager and Treasurer.
  • Maintain and store confidential documents and archives.
  • Support the preparation of information for reporting and audits.
  • Work with Xero (accounting software).

Hours:

60 hours per month (flexible), with an average of 2 days per week, with one fixed half day per week.

Remuneration: £25,000 – £28,000 FTE (pro rata - approx. £10,000 – £11,200 per year); paid monthly in arrears.

Location:

All Scotland, England, Wales, Northern Ireland

The deadline is Monday 23 March 2026 at 09:00.