Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Owen Reed is looking for an Administrator for a top law firm in London.

We are working with a highly respected law firm to recruit an Administrator to join their Business Services Centre team. This is a hybrid role with 3 days in the office and 2 days working from home
, offering an excellent opportunity for an organised and detail-focused administrator to support legal and support teams in a fast-paced professional services environment.

This role is ideal for someone with strong administrative skills who is keen to develop their experience within a legal or professional services setting.

• Save documents to the document management system and liaise with the Reprographics team for scanning where required.
• Complete document engrossments with EAs and secretaries, including binding and finishing documents.
• Create, prepare and assemble sales packs, court bundles and other exhibition materials.
• Assist with the preparation, assembly and maintenance of court bundles and exhibits.
• Provide general administrative support and assist with specific projects for Legal and Support Departments.
• Demonstrate teamwork by providing cover within the team and flexibility with office days when required.
• Learn key client requirements to ensure correct processes and procedures are followed.
• Support efficient filing and document management processes, including maintaining online registers and saving documents to DMS and datasites.
• Complete small or individual copying tasks within practice areas where required.
• Use the workflow management tool proactively, taking ownership of tasks from start to finish and ensuring deadlines are met.
• Deliver excellent internal customer service by building strong relationships with partners, lawyers, secretaries and departments.
• Identify opportunities to improve processes and contribute to the continuous improvement of the General Administrative Team.
• Undertake any other duties required to support the team and business needs.

• Recent office administrative experience, ideally within a law firm or professional services environment.
• Good typing speed with a high level of accuracy.
• Strong attention to detail and accuracy.
• Good working knowledge of Microsoft Word, Excel and Adobe.
• Previous experience using a document management system is desirable but not essential (training provided).
• Some experience working with legal documents is advantageous.
• A proactive, organised and team-focused approach with excellent communication skills.