Executive Assistant - Investor Relations

Overview

A boutique investment firm is hiring for an Executive Assistant to support the Head of Investor Relations and a few members of the IR team. This EA will provide critical leverage across fundraising, LP engagement, and investor communications.

Salary commensurate with experience
: $140-170k base range + discretionary bonus, 4 weeks’ vacation, fully paid benefits, free meals and 401k match

Location: Midtown East, in office Monday – Thursday (remote Fridays) with 3-4 weeks of “work from anywhere”

Hours: 8am-5:30/6pm

• Manage complex calendars across time zones, coordinating seamlessly with internal executives, external stakeholders, and investors.
• Coordinate and manage meeting logistics and prep all materials/presentations
• Oversee expense tracking and reporting.
• Manage CRM, meeting documentation, and follow-up tracking.
• Act as a gatekeeper and liaison across internal stakeholders and external investors to optimize time.
• Ensure meeting agendas are prepared, follow-ups tracked, and deadlines executed with rigor.
• Own organization and maintenance of IR collateral and fundraising materials.
• Support quarterly investor communications, including quarterly letter statistics and distribution support.
• Oversee collateral management across fundraising cycles and ongoing LP engagement.
• Track LP administrative changes and investor servicing requests.
• Support IR hotline responsiveness and routing.
• Maintain and update CRM records, ensuring institutional-grade investor data integrity.
• Manage mailing list updates and investor communication segmentation.
• Support investor account servicing workflows, ensuring responsiveness and accuracy.
• Assist with email campaigns and investor communications infrastructure.
• Support website management and IR-facing updates as needed.
• Coordinate end-to-end execution of all Investor Relations events and external engagement activity.

• 5+ years supporting senior executives in finance - must have experience supporting IR Executives
• Demonstrated ability to manage complex calendars, investor-facing logistics, and high-stakes external communications.
• Proficiency in Microsoft Excel and PowerPoint, with the ability to translate complex data into polished, investor-ready materials.
• Familiarity with CRM systems and investor reporting tools.

Please submit your resume to apply!