Student Onboarding Coordinator

Overview

Sacramento Ultrasound Institute is seeking a reliable, highly organized, and detail-oriented Administrative Onboarding Coordinator to support student onboarding and compliance processes. This is a remote position. Training will be provided.

This role is critical in helping students successfully transition into clinical placements by managing onboarding requirements, documentation, and administrative follow-up.

• Coordinate student onboarding for clinical sites
• Manage Castle Branch compliance items (vaccines, CPR/BLS, HIPAA, OSHA, etc.)
• Track and verify completion of required documents and certifications
• Communicate with students regarding missing or incomplete items
• Follow up consistently to ensure deadlines are met
• Maintain accurate records and organized digital files
• Assist with basic administrative tasks related to student services
• Collaborate with program leadership and clinical partners as needed
• Respond to emails in a timely and professional manner

• High school diploma or equivalent
• Strong attention to detail and organization
• Ability to follow processes and checklists accurately
• Comfortable working independently in a remote environment
• Basic computer skills (email, document uploads, spreadsheets)
• Strong written communication skills
• Reliable internet connection

• Experience with onboarding, compliance tracking, or administrative support
• Familiarity with Castle Branch or similar platforms (not required, training provided)
• Healthcare education or student services experience is a plus

If you are organized, dependable, and enjoy administrative work that makes a real impact, we would love to hear from you.