Administrative Assistant

Do you want to join a team where the mission is meaningful, the challenges are complex, and you can directly see the results of your hard work? Lundbeck is a global biopharmaceutical company focusing exclusively on brain health. With more than 70 years of experience in neuroscience, we are committed to improving the lives of people with neurological and psychiatric diseases.

Lundbeck employees are inspired and driven by our purpose to advance brain health and transform lives. Join us on our journey of growth!

Summary:

The Administrative Assistant provides high-level administrative support to multiple executives while also supporting broader departmental operations. This role is responsible for coordinating complex schedules, communications, and executive travel to enhance operational efficiency. Working with professionalism and accountability, the Administrative Assistant manages competing priorities, supports executive effectiveness, and contributes to smooth day-to-day and departmental operations.

Essential Functions:

• Manage and maintain executive and department calendars, ensuring accuracy, prioritization, and timely coordination
• Schedule, coordinate, and support leadership and other departmental meetings, including logistics and materials
• Prepare, format, and manage professional documents and presentations using Word, PowerPoint, and other tools as directed
• Coordinate domestic and international travel arrangements in accordance with company travel policies, ensuring efficient and seamless itineraries
• Compile, review, and process expense reports accurately and in a timely manner
• Initiate and track purchase orders and contracting processes, including obtaining required approvals, signatures, and payment coordination
• Provide responsive administrative support to department personnel as needed
• Collaborate with office administrative assistants and the office manager to ensure consistent coverage and support for reception, home office meetings and special events as requested
• Serve as backup administrative support and provide front desk or switchboard coverage as required
• Act as a professional point of contact for visitors and new employees, representing the department with discretion and professionalism
• Perform other administrative duties as assigned in support of executive and departmental operations

Required Education, Experience, and Skills:

• High School Diploma or GED required
• Minimum of 3 years of administrative experience supporting multiple executives or leaders in a fast-paced environment
• Demonstrated experience managing complex calendars and coordinating domestic and international travel for multiple executives
• Strong organizational and time-management skills with the ability to prioritize competing demands and meet tight deadlines
• Proven ability to manage day-to-day administrative activities for a busy department with professionalism and efficiency
• High level of discretion and integrity in handling sensitive and confidential information
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Teams, and SharePoint, with the ability to quickly learn additional systems as needed
• Clear, professional verbal and written communication skills
• Detail-oriented, self-motivated, and able to work independently while collaborating effectively within a team

Preferred Education, Experience, and Skills:

• Bachelor's degree
• Experience in healthcare/pharmaceutical industry

The range displayed is specifically for those potential hires who will work or reside in the state of California / Illinois / Washington, if selected for this role, and may vary based on various factors such as the candidate's qualifications, skills, competencies, and proficiency for the role. Salary Pay Range: $60,000 - $80,000 and eligibility for a 8% bonus target based on company and individual performance, and eligibility to participate in the company's long-term incentive plan.

Additional benefits for this position include flexible paid time off (PTO), health benefits to include Medical, Dental and Vision and company match 401k. Additional benefits information can be found on our site. Applications accepted on an ongoing basis. #LI-DNI

Why Lundbeck

Lundbeck offers a robust and comprehensive benefits package to help employees live well and protect their health, family, and everyday life. Information regarding our benefit offering can be found on the U.S. career site.

Lundbeck is committed to working with and providing reasonable accommodations to disabled veterans and other individuals with disabilities during our employment application process. If, because of a disability, you need a reasonable accommodation for any part of the application process, please visit the U.S. career site.

Lundbeck is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status, and any other characteristic protected by law, rule,…