Executive Legal Secretary

Beacon Hill Legal is seeking an experienced Executive Legal Secretary to join a full-service commercial law firm in Austin. As the Executive Legal Secretary, you will support attorneys in both transactional and litigation practices. You will play a central role in ensuring smooth day‑to‑day operations, managing high‑volume document production, coordinating filings, and serving as a reliable point of contact for attorneys and clients.

This opportunity is direct hire, full-time, and allows for one day of remote work following the initial 90-days.

Core Responsibilities

• Prepare and proofread legal documents and filings
• Coordinate state and federal court e‑filings and manage case deadlines
• Organize binders, exhibits, meetings, and hearings
• Manage attorney calendars, meetings, travel, and expenses
• Assist with billing, time entry, and invoice processing
• Provide professional client service and handle communications
• Maintain electronic files and manage incoming/outgoing mail
• Conduct online research as needed
• Provide backup support to other assistants

Qualifications

• Bachelor's degree preferred
• 3+ years' experience in both transactional and litigation administrative support within a law firm (mid‑to‑large firm experience preferred)
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Experience with legal document management, timekeeping, billing, and expense platforms
• Strong working knowledge of state and federal e‑filing procedures
• Advanced document production skills, including styles, sections, redlining, tables, TOCs/TOAs
• Strong attention to detail, ability to manage multiple priorities in a fast‑paced environment, and excellent communication and teamwork skills
• Willingness to work overtime when needed

If you are an experienced Legal Secretary, we encourage you to apply!

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.