Transaction Coordinator - Real Estate Operations; Remote

Location: Remote, Offshore (LATAM or South Africa Preferred)
Type: Full-Time

Our client operates a fast-growing real estate investment franchise focused on acquiring, renovating, and reselling or holding residential properties. As the business scales toward ambitious growth goals, our client is seeking a highly organized Transaction Coordinator to own the administrative backend of real estate operations.

Your mission is to eliminate “time-suckers” and paperwork bottlenecks for the ownership team. You will manage acquisition logistics, contract administration, and property-related coordination across multiple counties. This is a non-client-facing, backend office role requiring precision, accountability, and a strong understanding of the real estate transaction lifecycle.

• Contract Administration: Prepare and complete real estate contracts and addenda based on agreed terms; ensure accuracy and timely distribution to all relevant parties.

• Loan Initiation: Facilitate and initiate loan applications for new acquisitions by gathering required property and financial documentation.

• CRM Hygiene: Maintain and update the acquisition CRM with detailed notes, property data, and progress statuses (non-client facing).

• Information Flow: Act as the central hub for coordinating information between ownership, legal teams, and title companies to ensure smooth closings.

• Utility Management: Apply for and set up utilities (water, electricity, gas) for newly acquired properties; manage transfers or cancellations upon resale.

• Insurance Coordination: Apply for and maintain insurance policies across the property portfolio.

• Government Liaison: Communicate with local city and county offices to resolve property-related issues and obtain permit or zoning information.

• Payment Management: Track and manage timely payments for property taxes, utilities, and other recurring property-related expenses.

• Bookkeeping Liaison: Forward invoices, receipts, and financial documentation to the company bookkeeper to support accurate financial reporting.

• Lead Generation Support: Proactively identify and manage new lead sources through FOIA (Freedom of Information Act) requests and public record data mining.

• Experience: Prior experience in a real estate administrative or Transaction Coordinator role strongly preferred.

• Technical Proficiency: Comfortable with CRM systems, Google Workspace, and digital contract platforms (e.g., Docu Sign, Dotloop).

• Organizational Excellence: Exceptional attention to detail with the ability to manage multiple properties across different counties simultaneously.

• Communication: Strong written English skills for professional internal coordination and interaction with local government offices.

• Self-Directed: Able to follow established processes while proactively identifying opportunities to streamline administrative work.

• Fully remote, offshore position

• Open to candidates based in LATAM or South Africa

• Role supports a lean ownership team, providing administrative support across acquisition, construction, and finance functions