Licensing Coordinator

Harmony Senior Services
, a certified Great Place To Work and one the country’s fastest growing companies in the luxury senior living industry, is seeking an experienced Licensing Coordinator to join the team at its home office in historic and beautiful downtown Charleston, SC. This position will be an 100% onsite position.

The Licensing Coordinator is responsible for managing the end-to-end lifecycle of licenses, permits, and registrations for communities managed by Harmony Senior Services. This role ensures that all licensed operations comply with state, federal, and local regulations. The Licensing Coordinator facilitates the application and renewal processes for business-critical licenses. They serve as the primary liaison between internal departments (legal, finance, operations) and external regulatory agencies or licensors to ensure timely approvals and uninterrupted business activities.

• Application Management:
  Compile, review, and submit accurate applications for new licenses and required renewals.
• Compliance Tracking:
  Monitor license expiration dates and maintain comprehensive databases to ensure 100% compliance with all legal and regulatory licenses and permits standards.
• Application Liaison:
  Act as the point of contact for government agencies and licensors to resolve discrepancies or issues with licensing applications.
• Record Keeping:
  Maintain organized physical and digital records of all licenses, permits, and correspondence for audit readiness.
• Reporting & Analysis:
  Prepare monthly reports on licensing status, productivity trends, and associated costs for management review.
• Process Improvement:
  Identify bottlenecks in the licensing workflow and recommend enhancements to increase efficiency and accuracy.

• Attention to Detail:
  Exceptional accuracy in managing sensitive legal documentation and verifying data.
• Communication:
  Strong written and verbal skills to explain complex regulatory requirements to diverse audiences.
• Technical Proficiency:
  Mastery of Microsoft Office Suite (especially Excel) and experience with licensing databases or CRM systems.
• Organizational
  
  Skills:
  
  Proven ability to manage multiple projects simultaneously under strict deadlines.
• Analytical Ability:
  Skill in interpreting state/federal laws and analyzing complex problems to find compliant solutions.

• Bachelor’s degree or higher in Business, Marketing, or a related field.
• Three (3) years of experience in administrative support, regulatory compliance, or licensing-related roles. Industry-specific knowledge of assisted living and secure care environments is preferred.

• The opportunity to positively impact the lives of residents and their families
• Excellent team support, job satisfaction, and opportunity for growth
• Culture of empowerment and entrepreneurship
• Competitive salary, bonus, and benefits package

Will you answer the call and apply your passion to the Harmony way? Contact Brendan Hunt, Director, Talent Acquisition at bh for more information.