Project Support Coordinator, Design & Construction

The University of Iowa Facilities Management, Design & Construction is seeking a Project Support Coordinator. The role is an integral part of an integrated project team supporting design and construction managers on capital improvement projects. Responsibilities include planning, coordination, oversight, documentation, and coordination of project specifications and drawings across architects, engineers, contractors, and vendors.

• Utilize the UI consultant and construction standard agreements, professional services procurement procedures, general contractor procurement procedures, and project management control processes to assist project managers with contract awards.
• Maintain accurate project files, project data, project manuals, warranty documents, and contract documents; generate and maintain Build UI updates to various tracking metrics such as reconciled budgets, project information lists, and other data on various projects.
• Coordinate multiple tasks and prioritize activities; provide honest, clear, and timely feedback; demonstrate good listening and reasoning skills.
• Distribute information schedules, work plans, and various other informational databases to project team members and stakeholders.

University Services Building (USB)

Monday-Friday, 8am-4:30pm

Design & Construction leads a comprehensive and cooperative approach to design and construction excellence in creating a campus that is consistent with the University of Iowa’s status as one of the nation’s leading academic/research institutions. We support the University’s mission to educate, provide community service and encourage environmental sustainability. Design & Construction takes an integrated and sustainable approach to the long-term planning and management of the University of Iowa’s land, buildings, and historic resources.

• Bachelor's degree or an equivalent combination of education and experience.
• Professional experience (typically 6 months-1 year) of related administrative experience.
• Experience in an institutional or other complex customer environment.
• Excellent written and verbal communication skills.
• Experience administratively supporting multiple individuals in a fast‑paced, multi‑task environment.
• Demonstrated ability to manage and adapt to changing priorities.
• Working proficiency in computer software applications, including Microsoft Office programs.
• Professional experience working effectively with individuals from a variety of backgrounds and perspectives.

• Six months - 3 years of experience in the design and construction industry, including experience understanding industry language and terminology, contracts and/or project manual specifications.
• Experience working with Architectural and Engineering documents.
• Experience in a higher education facilities management or complex institutional organization.
• Experience with the following applications:
  SharePoint, Bluebeam and/or Adobe.

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self‑disclose any conviction history and will be subject to a criminal background check. Up to 5 professional references will be requested at a later step in the recruitment process.

For additional questions, please contact Andy Brus at andrew-brus or .

• Classification
  
  Title:
  
  Admin Services Coordinator
• Appointment Type:
  Professional and Scientific
• Schedule:
  
  Full‑time
• Work Modality Options:
  Hybrid within Iowa

• Pay Level: 2B

• Organization:
  Finance & Operations (General)
• Contact Name:
  Andy Brus
• Contact Email: andrew-brus