Bookkeeper & Operations Coordinator; Hybrid

Position Overview

Team Esface Basketball Academy is a rapidly growing organization dedicated to nurturing young athletes and helping them reach their full potential both on and off the court. We’re seeking a dynamic and detail‑oriented Administrative Operations Coordinator to join our team and play a crucial role in our continued success.

• Associate’s or Bachelor’s degree in business administration, finance, or a related field is preferred.
• Proven experience (2+ years) in bookkeeping, administrative accounting, human resource, or similar role.
• Strong proficiency in Quick Books Online software and Google Business Suite (Gmail, Drive, Docs, etc).
• Excellent organizational and multitasking abilities.
• Exceptional attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Passion for youth development and basketball is a plus.
• Prior experience in a sports or youth organization is preferred but not required.

• Financial Management:
  Maintain records of financial transactions by establishing accounts, allocating and posting transactions for current and long‑term liabilities that comply with federal, state, and local legal requirements.
  
  Responsibilities include:
  
  • Accounts payable/receivable, payroll processing, prepaid, accrued liabilities, unearned income, current assets, and bank reconciliations.
  
  • Maintain historical records by filing documents.
  
  • Prepare monthly financial reports by collecting, analyzing, and summarizing account information and trends to support decision‑making.
• Budgeting:
  Assist in creating and monitoring budgets for various programs and initiatives within the academy.
• Reporting:
  Generate financial reports and summaries to support decision‑making.
• HR Assistant:
  Maintain employee data in the Paycor system for both new and existing employees.
  Assist in compliance with federal and state laws.
  Respond to federal, state, and local government notices regarding employee matters.
• Administrative Support:
  Handle administrative duties.
  
  Responsibilities include:
  
  • Office management—managing schedules, coordinating meetings, and maintaining office supplies.
• Team Collaboration & Onsite Operations:
  Work closely with coaches, staff, and management to ensure efficient program operations.
• Customer Service:
  Provide excellent service to parents, athletes, and visitors who contact or visit the academy.
• Ad‑Hoc Tasks:
  Perform other duties as needed to contribute to the academy’s success.
  Onboard part‑time employees.
  HR compliance administration.

We are excited to offer a hybrid position that combines the flexibility of working from home with the benefits of in‑person collaboration. While some of the work can be done remotely, this role requires onsite presence for specific tasks and meetings on designated days each week. This arrangement allows a balanced work environment, leveraging the best of both remote and in‑person work settings.

• Dynamic organization in growth.
• Collaborative team.
• Company‑issued hardware—Apple technology.
• Onsite fitness access.

$52,000 - $64,000

Team Esface Basketball Academy is an equal opportunity employer and welcomes candidates from all backgrounds to apply.

** Candidates will need to receive a background check before starting employment**