Program Administrative Specialist

About This Opportunity

We are seeking a Program Administrative Specialist
. In this role, you will support the administration of programs providing incentive funding for energy efficiency projects, Strategic Energy Management (SEM), and Project engineering teams. Working within a program-specific team, the key role of a Program Specialist is to drive the work supporting the team’s processes which showcase the energy savings achieved for clients. This includes project tracking, scheduling, invoicing, performing quality control reviews, drafting summary reports, and writing proposals.

The Program Specialist carries out this role at levels I and II depending on their qualifications and experience, the complexity of the program needs, and their time spent working in this capacity at Cascade.

• Perform administrative quality checks of reports, presentations, memos, collateral, and other program-specific documents. Ensure all program requirements plus formatting/branding guidelines are met.
• Prepare routine reports for both internal and external customers. This may involve running reports from program-specific software, analyzing data for accuracy and completeness, reconciling inconsistencies, reaching out to others for highlights/updates, and inserting exported information into report templates.
• Support the coordination and planning of meetings, events, webinars, conference calls, etc. Record and publish meeting minutes upon request.
• Manage program-related data entry and file management needs using programs such as SharePoint.
• Manage monthly invoicing process for the team, which could include invoicing to utilities/programs for reimbursement, managing program bank accounts, budget reconciliation, and issuing checks to customers. Identify and resolve any problems associated with data integrity of invoicing or billing.
• Use program-specific software programs, such as SharePoint, Ajera, and Energy Sensei, to support team tracking and reporting needs. Ensure accurate project status, auditable records and documentation, and that projects are proceeding as planned.

This is a full-time, non-exempt position located in Salt Lake City, Utah or Denver, Colorado (preferred). We are also open to a fully remote position. Travel is not anticipated for this role.

• Two years or more of work experience in a technically focused, customer service role
• Previous experience managing multiple customers and programs across multiple locations
• Previous experience with continuous improvement programs desirable
• Associates or Bachelor’s degree preferred (or significant coursework completed), with preference for business administration, project management or similar area of study

The full salary range for this full-time, non-exempt position in Salt Lake City, Utah is $52,000 (min) - $59,115 (mid) - $67,600 (max). Denver, Colorado and remote locations will be adjusted based on geographic location. At Cascade, transparency and fairness are core to how we work. We post the full salary range for every role because we value clarity and equity.

Our offers are thoughtfully determined based on factors such as location, experience, qualifications, and internal equity, to ensure fairness. We aim to ensure consistency and integrity in every decision.

Our total rewards include competitive pay and a comprehensive benefits package designed to support your wellbeing and financial security. We provide health, dental, and vision coverage, along with flexible spending and health savings account options that include employer contributions. Additional benefits include life insurance, short- and long-term disability coverage, paid parental leave, and a 401(k)-retirement plan with a guaranteed 3% employer contribution.

Cascade is proud to offer an Employee Stock Ownership Plan (ESOP), annual cash performance bonuses, paid vacation and sick time, and an inclusive, flexible holiday policy. To further support wellbeing, we provide a $500 contribution that can be applied to an HAS, FSA, or Lifestyle Spending Account.

We would appreciate a current resume with your application. We would also…