Executive Legal Administrator​/Legal Assistant

Executive Legal Administrator/Legal Assistant

Location:

Toronto, ON (Downtown) Work Model:
Full-Time, On-Site (after 6 months, hybrid work model) Salary: $60,000 - $80,000

About Us:

We are a specialty law firm focused on delivering high quality legal services to Indigenous people, communities, and organizations. We have offices in Victoria, Vancouver, Toronto, and Kahnawake but serve our clients across Canada.

As a firm dedicated to serving Indigenous people, we strongly encourage Indigenous applicants to apply.

This is a Full Time Position approximately 37.5 hours per week. This position may be a hybrid work from office/remote work arrangement with a minimum of 3 days per week in office at our beautiful downtown Toronto location. The Executive Legal Administrator/Legal Assistant reports directly to the Manager Support Services.

We are looking for an Executive Legal Administrator/Legal Assistant to join our energetic and passionate team. This role is best suited to an individual that is motivated, organized, adaptable, and takes initiative. The primary responsibility of this role is to support one of our senior partners, and work with the paraprofessional and legal support teams to ensure the seamless operation of the Firm.

This position provides opportunity for career development working with various lawyers’ legal administrative needs.

• Manage calendars and schedule appointments using Outlook and various planning tools.
• Oversee and update both electronic and physical “Bring Forward” systems for task and document management.
• Complete monthly reconciliations of expenses for assigned lawyer(s).
• Provide support for negotiations, and regulatory matters, including preparing specialized documents for agencies.
• Organize and manage complex electronic and paper filing systems, handling file openings, updates, and closures.
• Draft, edit, format, and organize various materials, including correspondence, memos, reports, and labels, for electronic or print use.
• Arrange meetings, including preparation of documents, catering, and logistical support.
• Manage client documentation, corporate records and reports, ensuring they are well-organized and accessible.
• Support with reviewing, assembling, and organizing documents for complex cases.
• Handle scanning and photocopying of necessary documents.
• Schedule and coordinate frequent travel arrangements.
• Perform additional administrative tasks as needed to support the team.

The ideal candidate will:

• Be a graduate of an accredited Legal or Administrative Assistant program or possess equivalent experience.
• Have 5–8+ years of experience as a Legal Assistant or similar role, or equivalent experience.
• Demonstrate strong organizational and prioritization skills, with the ability to work independently.

• Exceptional technical skills and meticulous attention to detail.
• Strong organizational and teamwork abilities.
• Proficiency with Microsoft Office applications.
• Knowledge of legal software, such as iManage and Cosmolex.
• Ability to thrive in a fast-paced environment, adapt to shifting priorities, and meet tight deadlines.
• Self-motivated, proactive, and capable of completing tasks with minimal supervision.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively under pressure.

Applicants are encouraged to disclose if they are a citizen of an Indigenous Nation.