Administrative Coordinator; aHEO -Social Work

Overview

Administrative Coordinator (aHEO) - Social Work

The Department of Social Work invites applications for full-time Administrative Coordinator under the title of assistant to the Higher Education Officer (aHEO) positions beginning in the Spring 2026. This position reports directly to the Chair. Work hours of this position would reflect a typical 9am to 5pm in the Social Work department. Candidates must have a strong commitment to support social work faculty, staff, and students.

The aHEO serves as a key administrative partner to the Chair?s Office in the Department of Social Work, providing operational, logistical, and communication support to ensure departmental effectiveness and a positive working environment. This role plays a central part in supporting faculty, staff, and students through coordination of academic processes, event planning, stakeholder engagement, and administrative operations.

The Lehman College campus is located in the Bronx, New York and is a Senior College within the City University of New York (CUNY) system. Lehman is the only four-year public college in the Bronx and is recognized as a Hispanic-serving Institution. The college serves mainly undergraduate students preparing them for employment, the professions and further study.

This is a full-time 35 hour per week on-campus position, with a prescribed start time of 9am to 5pm. Remote work follows the guidelines established by the college and the university system.

Applicants must be legally eligible to work in the United States. Sponsorship will not be offered for this position.

QUALIFICATIONS

Bachelor?s Degree from an accredited institution in a relevant field.

Required Abilities:

• Maintain confidentiality regarding job assignment and sensitive issues.
• Maintain a welcoming, supportive attitude toward all person.
• Ability to work independently under limited supervision.
• Excellent interpersonal and communication skills.
• Able to work effectively in a team environment with internal and external individuals from different disciplines and different levels of training.
• Excellent Computer skills, including Outlook email, Microsoft Office software (Word, Excel, PowerPoint), Zoom teleconferencing platforms, and site-specific software.
• Knowledge of Mac O/S is beneficial. Strong written and verbal communication skills and the ability to negotiate and problem-solve.
• Capacity to maintain composed demeanors under stressful situation; independent judgement skills to multi-task, organize work, and set priorities.

• Administrative and Departmental Operations
  • Serve as the department?s administrative coordinator, ensuring smooth day-to-day operations and providing consistent administrative support to faculty and staff.
  • Serve as the department?s administrative support to the Bronx Telehealth Counseling Center
  • Provide CUNYfirst permissions to students enrolling in nursing courses.
  • Organize and maintain departmental documents such as faculty CVs, licenses, and compliance-related materials.
  • Communicate with campus facilities, public safety, and building and grounds to address maintenance, security, and space-related needs.
  • Organize preparatory materials for internal and external meetings, including agendas, summaries, and follow-up documentation.
  • Send timely reminders to faculty regarding institutional requirements and deadlines (e.g., multiple position forms, evaluations, credential renewals).

Academic and Event Planning Support

• Develop and maintain a comprehensive annual calendar of departmental events, meetings, and key academic deadlines.
• Organize the Department of Social Work?s annual recognition ceremonies and Graduation Celebration, including logistics, communication with families, and coordination with faculty.
• Plan and support social and community engagement events for the department, including outreach to community leaders and healthcare partners.
• Support departmental efforts to communicate with external stakeholders and develop visibility for programs and initiatives.

Chair?s Office Support and Faculty Coordination

• Serve as a reliable administrative liaison to the Chair?s Office by supporting strategic initiatives,…