Administrative Assistant

We are seeking a highly organized and detail‑oriented Administrative Assistant to provide support to our construction company. The successful candidate will manage the day‑to‑day administrative tasks, ensure seamless operations, and provide exceptional customer service.

* You will report to the CEO

• Administrative Support
  :
  Provide administrative assistance to the management team, including answering phone calls, responding to emails, and greeting visitors virtually.
• Project Coordination
  :
  Assist project managers with coordinating projects, including preparing and distributing project documents, tracking progress, and ensuring compliance with company policies.
• Document Management
  :
  Maintain accurate and up-to-date records, including contracts, invoices, and project documents.
• Scheduling
  :
  Coordinate meetings, appointments, and virtual events for management and staff.
• Customer Service
  :
  Provide exceptional customer service, responding to customer inquiries and resolving issues in a timely and professional manner.
• Accounting Support
  :
  Assist with accounting tasks, including processing invoices, tracking expenses, and preparing financial reports.
• Office Management
  :
  Maintain digital files and records, manage virtual office supplies, and ensure compliance with company policies.

• Education
  :
  High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Experience
  : 2+ years of administrative experience, preferably in the construction industry.
• Skills
  :
  • Excellent communication, organizational, and time management skills.
  • Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
  • Ability to learn construction software and systems.
  • Strong attention to detail and ability to maintain confidentiality.
• Certifications
  :
  Notary public certification a plus.
• Remote Work Requirements
  :
  • Reliable high‑speed internet connection.
  • Dedicated workspace with minimal distractions.
  • Ability to work independently and as part of a remote team.

• Competitive Salary
  :
  Salary range $45,000 – $60,000 per year, depending on experience.
• Benefits
  :
  Comprehensive benefits package, including medical, dental, vision, and 401(k) matching.
• Opportunities for Advancement
  :
  Opportunities for professional growth and advancement within the company.
• Dynamic Remote Work Environment
  :
  Collaborative and dynamic remote work environment with a team of experienced professionals.