Case Assistant

Overview

Stoel Rives LLP has an immediate opening for a Case Assistant in our Portland office. Case Assistants provide support on a variety of billable projects or tasks for all practice groups. Individuals hired are required to perform any or all listed essential job functions depending upon the work requirements of the day. Case Assistants report to the Project Services Supervisor.

• Document Assembly/Organization:
  Photocopying, organizing, binding, number-stamping, boxing documents for delivery; locating specific documents; preparing index; reviewing documents for closings, storage, and destruction; maintaining index of location of documents; organize information and aid paralegals and attorneys by producing accurate, timely, complete, and thorough work product.
• Computer-Based Projects:
  Creating, designing, and maintaining spreadsheets to track information; creating and updating indices; creating exhibits using graphics (e.g., timelines, floor plans, flow charts).
• Messenger/Delivery Assignments:
  Delivering and obtaining documents within and outside the office; filing documents in various courts; obtaining signatures and notarizing documents; locating persons for process service.
• Paralegal Work Overflow:
  Document review, summarizing depositions, assisting with management of document-intensive cases; interacting with government agencies to obtain information; conducting legal and non-legal research and summarizing findings; attending trials; assisting with closings and other large transaction matters as assigned.
• Automated Litigation Support (if applicable):
  Data entry, document analysis, quality control of case databases, and printing data in an organized format.
• Timekeeping/Time Sheets:
  Entering time daily, adhering to timekeeping rules, and submitting a time sheet to the Project Services Supervisor twice per month.
• Teamwork:
  Prioritizing work, handling sensitive information, and maintaining interaction with clients, attorneys, paralegals, and other staff.
• Other duties as assigned.

• Must possess strong written and verbal communication skills; good judgment; the ability to learn quickly; excellent organizational skills and the ability to handle multiple priorities in a changing environment; focus on service and follow-up on all assignments with in-house clients; attention to detail and the ability to produce high-quality work product; flexibility and the ability to adapt to change and learn new programs and procedures;
  
  high tolerance for stress, rush, and/or last-minute deadlines; initiative to problem-solve and be resourceful in seeking out solutions and information; ability to share responsibility, to work as part of a team on a variety of tasks, both complex and routine, and to work without direct supervision in a fast-paced setting with rapid changes in daily work schedules.
• Technical Knowledge:
  Ability to type a minimum of 40 wpm with minimal errors; proficiency with Microsoft Office (Excel and PowerPoint beneficial); familiarity with online research programs such as Westlaw and Lexis; familiarity with operation of office equipment (computer, printer, photocopier, telephone).
• Physical and Mental Capabilities:
  Ability to stand for long periods to photocopy; sit for extended periods to enter data at a computer terminal; code 25 documents per hour; ability to lift and move boxes; read and understand information in printed, handwritten, or computer form; may require a valid driver’s license and a good driving record; may require travel to downtown offices and court buildings.

High school diploma or equivalent required. College degree preferred. At least 2 years’ experience in a law firm environment required.

This position is nonexempt and eligible for overtime. Normal hours are 8:30 a.m. to 5 p.m., Monday through Friday. Overtime and holiday work may be required on short notice. Occasional travel out of town overnight may be required to assist with document productions or attend trial.

The pay range for this position is $47,000 - $79,000. The base compensation presented to a candidate may vary based on skills and experience; market location applies. Stoel Rives offers a total rewards program including an annual discretionary bonus and a comprehensive benefits package (paid family & medical leave, PTO, remote work options, medical, dental, vision, life, long-term disability, AD&D, EAP, FSA, Voluntary Life, ADD, LTC).

We also provide a firm-contributed health savings account, pre-tax transportation/parking with a $100 monthly subsidy for in-office workers (3+ days/week), and retirement plan contributions.

No recruiters please.