Executive Assistant - REMOTE

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Lead Executive Assistant - Remote. In this role, you will be pivotal in providing high-level administrative support to the Global Head of Government Affairs. This position not only involves managing complex scheduling and travel arrangements but also requires exceptional communication skills to liaise with internal and external stakeholders.

Your expertise will help streamline operations, enhance productivity, and ensure the executive is well-prepared for various engagements and meetings globally. Join us in making a significant impact in the healthcare sector.

Accountabilities

• Schedule complex appointments and meetings across global time zones.
• Coordinate travel arrangements and manage expense reports.
• Monitor email and phone communications on behalf of the Executive.
• Organize and maintain documentation and digital files for efficiency.
• Prepare complex memos and correspondence.
• Summarize data for reports and prioritize issues for management.
• Support planning of international events and liaise with attendees.
• Attend corporate events to provide administrative support.
• Collaborate with other executive assistants for calendar coordination.
• Maintain meeting schedules and update as necessary.
• Participate in special projects as needed.
• Draft communications with local and global entities.

Requirements

• Minimum of 8 years in an Executive support capacity.
• Proficiency in MS Office and experience with various administrative software.
• Strong verbal and written communication skills.
• Exceptional organizational and time management skills.
• Ability to build relationships with diverse stakeholders.
• Effective problem-solving and planning abilities.
• Interest in understanding global communications and protocols.
• Flexibility to work varied hours as required.
• Familiarity with standard office practices and procedures.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan.
• Life insurance and disability benefits.
• Paid time off and sick leave.
• Opportunities for professional growth and development.
• Collaborative and inclusive work environment.

Why Apply Through Jobgether?

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best!

Data Privacy Notice:
By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.