Document Services Specialist

Overview

New York, NY or Roseland, NJ (Fully Remote)

• Coordinate word processing workflow across offices and among day, night, and weekend staff.
• Create, revise and format complex legal documents, spreadsheets, and presentations, adhering to firm policy and guidelines.
• Troubleshoot documents.
• Answer questions and provide technical assistance when required.
• Convert documents between Word and PDF formats (Word to PDF or PDF to Word).
• Clean up and format scanned documents.
• Proofread work for accuracy prior to routing or returning to attorneys/employees.
• Transcribe audio files and tapes into letters, reports, marketing presentations and supporting handouts.
• Attend mandatory training classes and stay current on available technology, utilizing it to the fullest.
• Accept change and work to incorporate change into daily work environment.
• Utilize various software applications to create marketing publications, pitch materials, intranet banners, firm event materials, etc.

• Minimum of 5+ years work experience in a word processing department in a law firm.
• Ability to function effectively in stressful situations.
• Excellent organizational skills and ability to multi-task.
• Ability to coordinate workflow of word processing services across all offices.
• Ability to problem-solve and prioritize workload to meet deadlines.
• Ability to work effectively as an independent operator, as workflow dictates.
• Ability to coordinate and communicate effectively with all levels of the organization.
• Ability to learn and effectively apply new software as required.
• Ability and willingness to teach and assist others when requested.
• Advanced Microsoft Word skills including Styles, Innova Numbering Suite, Best Authority and Tables of Contents.
• Advanced Excel, PowerPoint, Access, and Visio skills.
• Proficiency with Quark
  
  XPress, Photoshop, and Microsoft Publisher.
• Proficiency with PDF documents, File Site Document Management System and Microsoft Outlook.
• Ability to maintain reliable attendance and punctuality.
• Excellent typing, spelling, grammar, and proofreading skills.
• Ability to provide excellent client service by maintaining a positive and professional attitude and comporting oneself professionally when interacting with all levels of the organization as well as external clients, vendors, and the public.
• Demonstrates willingness to work with support staff, peers, attorneys, and administrators and undertake additional responsibilities when requested.

Schedule:

Full-time, Fully Remote, Monday through Friday, 1:00 pm–9:00 pm ET

Amount of

Travel Required:

None

The expected salary range for candidates meeting the requirements of this position is $70,000.00-$80,000.00, plus overtime and bonus. The range provided is the salary the firm, in good faith, believes at the time of this posting it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.

This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required by the employee.

The firm is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

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