Assistant, Special Events

Overview

Join one of the most influential, most quoted and most trusted think tanks! Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level. We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis.

Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy. Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors, with fair and transparent business practices, clear communication and mutual respect in a collaborative atmosphere that supports professional and personal development opportunities.

The Office of Development manages fundraising across the institution. Focused on a constituency based fundraising model, our team works directly with the research programs and executive office to set an overarching fundraising strategy that supports the important work of our scholars.

In Brookings Development, we aim to:

• Build and nurture relationships with donors and prospects to raise critical financial resources in support of the institution’s fiscal health and to advance the mission of Brookings.
• Safeguard Brookings’s institutional values of Quality, Independence, and Impact.
• Amplify the impact of our scholars’ research and steward our donors’ generosity with compelling and innovative programming for our donor groups.
• Support our Board of Trustees in carrying out its fiduciary responsibilities to protect and sustain the institution.
• Partner closely with our colleagues across Brookings by providing best in class fundraising and fundraising operations to benefit all research programs.
• In everything we do, strive for excellence, act with integrity, communicate with honesty, show respect and collegiality, be proactive, collaborative, creative, and solutions oriented.

This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC office with the option of at least two days of remote work each week.

The Assistant, Special Events (Assistant) plays a key role in supporting the planning and execution of Development-led events. This position requires a proactive, detail-oriented individual who can manage multiple assignments, take initiative, problem-solve, and anticipate team needs, all while maintaining a strong commitment to the mission of the Brookings Institution. Core responsibilities include ensuring the integrity and accuracy of all event data, managing event supplies and preparation, staffing events as required and providing essential administrative support.

The ideal candidate is a collaborative team player eager to contribute to a high-performing development team.

• Ensure data integrity for the team; maintain the records of donors and prospects in Raiser’s Edge NXT (NXT) related to all development events.
• Serve as the team's expert for Raisers’ Edge NXT, maximizing functionality and identifying efficiency opportunities to enhance the special events team’s operations.
• Maintain event lists for accuracy.
• Work closely with the Director, planning, preparation, and staffing of live and virtual events, including Board and International Advisory Council meetings, donor group events, study tours, and other special events throughout the year.
• Assist with event planning documents (show flows, contact sheets, etc.).
• Maintain the special events team’s SharePoint filing system to ensure accurate and up-to-date records.
• Manage event supply inventory and prepare event materials for all events (e.g., name tags and other printed materials).
• Assist with the creation and execution of Zoom events as needed.
• Assist with day-of event execution.

• Provide administrative support, including meeting scheduling, travel arrangements, and expense…