Administrative Officer; Div

Overview

Position Summary

The University of New Mexico’s Human Resources Division is seeking a highly organized, service-oriented Administrative Officer to support divisional operations and provide hands-on administrative leadership within the Office of the Vice President for Human Resources.

This position plays a key role in ensuring the effective day-to-day functioning of the HR Division by supervising administrative staff, coordinating administrative and project support, and directly providing executive and operational assistance. The Administrative Officer works independently under broad direction and partners closely with HR leadership to support divisional priorities, initiatives, and engagement activities.

• Provide hands-on administrative leadership for the Human Resources Division, ensuring that the Vice President’s Office and divisional administrative functions operate effectively, consistently, and in alignment with established priorities.
• Directly supervise and coordinate office staff, set clear expectations, assign and monitor work, and provide guidance, feedback, and support to ensure high-quality service. Develop and maintain standard operating procedures, balance workloads, and address operational issues while performing direct administrative and executive support for the office.
• Coordinate administrative support for division-wide projects and initiatives, including organizing information, tracking timelines, preparing materials, and supporting follow-through on action items to assist HR leadership. The role requires sound judgment and discretion in handling sensitive information and determining appropriate next steps within established policies and practices.
• Lead the planning and coordination of divisional meetings, events, and engagement activities, managing logistics, materials, communications, and documentation.
• Serve as a key administrative liaison, supporting divisional communications, personnel processes, records management, and coordination with campus partners to meet operational needs.
• Operate in a working supervisory capacity that combines day-to-day administrative execution with responsibility for supervising staff, coordinating workflows, and supporting divisional operations under broad guidance.
• See the Position Description for additional information.

Minimum Qualifications

• High school diploma or GED; at least 7 years of experience related to the duties and responsibilities specified, of which at least 2 should be directly related to managing at least one of the functional areas of fiscal services, administration and/or human resources.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year-for-year basis.

Preferred Qualifications

• Demonstrated commitment to customer service and excellent verbal and written communication skills.
• Demonstrated experience supervising administrative or support staff.
• Strong organizational skills and the ability to prioritize multiple demands in a busy environment.
• Ability to work independently, exercise judgment, and manage sensitive and confidential information.
• Ability to learn and leverage technology to improve the effectiveness and efficiency of administrative operations.
• Demonstrated ability to improve administrative processes and support a service-oriented team culture.
• Experience with University of New Mexico systems and administrative processes.
• Experience supporting senior leadership.

• Campus Main - Albuquerque, NM
• Department HR Administration (730B1)
• Employment Type
  
  Staff
• Staff Type Regular - Full-Time
• Term End Date
• Status Exempt
• Pay Monthly: $4,236.27 - $5,950.53
• Benefits Eligible
• This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. Benefits home page for more information.
• ERB Statement:
  As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
• Background Check Required Yes
• For Best Consideration Date 2/6/2026
• Eligible for Remote Work No
• Eligible for Remote Work Statement
• Application Instructions:
  Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please provide a current resume, a cover letter, and list of at least three professional references.
• Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
• The University of New Mexico is committed to hiring and retaining a diverse…