Administrative Specialist ; Family Division

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.

Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $52,593.71 to $86,166.03 for Schedule A, and $52,593.71 to $81,857.73 for Schedule

B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule

A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule

B.

Note:

The Judiciary offers a strong opportunity for growth.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

The New Jersey Judiciary, Hudson Vicinage is seeking an individual with excellent organizational, effective communication and strong interpersonal skills to join the Family division. Under the direction of the Family Division Manager, this individual will provide extensive administrative support, including but not limited to, ordering supplies, facilitating and overseeing the record retention process of Family Division files, including determination of space allocation within the Vicinage and maintenance of the Destruction List.

Other duties include facilitating access for new and existing staff to internal and external systems, such as eCourts, FACTS, NJKIDS, NJSPIRIT and troubleshooting any issues that may arise; creation and maintenance of the Family Division Master Calendar, Trend Reports, Division specific forms and Family Division phone directory. The individual will act as the liaison between the FDM and the Assignment Judge, Judges, law clerks, Trial Court Administrator, Court Executives, supervisory personnel, professional and clerical staff, as well as internal and external stakeholders.

The successful candidate will be responsible for specialized functions, such as ensuring the division is in compliance with mandatory trainings. The selected candidate should also possess strong analytical and problem-solving skills; must be self-directed, motivated and result oriented; flexible and open to change by adapting behavior in response to new information, situations, or unexpected obstacles to ensure division goals are met.

Regular and predictable physical presence at the worksite is an essential function of this position.

Graduation from an accredited college or university with a bachelor’s degree.

Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional…