Project Administrator

Overview

Thornton Tomasetti applies engineering and scientific principles to solve the world’s challenges. An independent organization of creative thinkers and innovative doers collaborating from offices worldwide, our mission is to bring our clients' ideas to life and, in the process, lay the groundwork for a better, more resilient future. We provide support and opportunities to our employees to achieve their full potential and cultivate a rewarding career.

This is a fully in-office role to start with flexibility to work from home.

As a Project Administrator, you will support the technical team with project coordination and general office administration. You will play a key role in ensuring smooth operations, maintaining communication between departments, and supporting the team's project work. This role requires a proactive, detail-oriented individual who enjoys organizing tasks, coordinating teams, and working with team members.

• Assist Vice President and above with travel arrangements, expenses reports, and light scheduling.
• Coordinates with Accounting on behalf of the billing executives of projects (i.e. enter opportunities, open projects and project management) in Dynamics.
• Act as the central information source for the project team.
• Schedules appointments and maintain contact information within internal systems.
• Arrange meetings and events (i.e. setting up interviews, client meetings, conference calls, etc.).
• Maintains record keeping and filing (i.e. QAQC Level 2 plan tracking; tracking and renewing license, PDH requirements, etc.) for team members.
• Coordinate with colleagues to meet deadlines, prioritize work and streamline tasks.
• Types, edits, and corrects documents and correspondence as needed by the project teams.
• Keep the team informed and in compliance with internal guidelines and procedures.

• 2+ years of experience in administration and/or project management.
• Demonstrated experience coordinating teams and supporting multiple stakeholders.
• Proactive mindset with a "can do" attitude.
• Strong communication skills, both written and verbal.
• Flexibility to manage changing priorities and deadlines.
• Experience or knowledge of the AEC industry is a plus.

The rate for this position generally is $30 - $40 hourly. Actual pay rates may vary from the range, as permitted by District of Columbia Equal Pay Transparency Law. Compensation offers will be based on various factors, including operational needs, individual education, qualifications and experience, work location and comparison to employee already in the role, as well as other considerations permitted by law.

A potential new employee’s pay history will not be used in compensation decisions.

Depending on your employment status, benefits may include:

• Medical, Dental, Vision, Life, AD&D, Disability and other voluntary benefits
• Flexible Spending Accounts for Medical and Childcare
• Paid Time Off, Family Leave for New Parents, Volunteer Time
• Tuition Reimbursement
• Commuter Transit (where available)
• 401k retirement savings with Company matching on employee contributions and/or qualified student loan repayments
• Fitness Reimbursement
• And other various wellness, diversity/inclusion and employee resource programs and initiatives

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Thornton Tomasetti is proud to be an equal employment workplace. Individuals seeking employment at Thornton Tomasetti are considered without regards to age, ancestry, color, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, genetic information, marital status, medical condition, mental or physical disability, national origin, protected family care or medical leave status, race, religion (including beliefs and practices or the absence thereof), sexual orientation, military or veteran status, or any other characteristic protected by federal, state, or local laws.

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