Executive Administrative Assistant

Overview

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain. Iron Mountain provides expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics.

We proudly partner with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways. We are seeking a dynamic and highly organized Executive Administrative Assistant to join our Digital Solutions Delivery Team.

In this role, you will provide high-level administrative support to the SVP of Software and Digital Solutions Delivery and other regional leaders, ensuring a seamless flow of operations and information within a fast-paced, global environment.

• Manage the daily schedule, travel (including arranging appropriate travel, visas, agendas, contacts, country information, and other necessary preparations), and external contracts for the SVP; anticipate needs to proactively bring together people and resources required to address critical issues
• Act as the lead for internal department meetings and Global Town Halls — draft and create high-impact presentations, track action items, and support employee programs like IM Listening; initiate drafting of correspondence, screen calls when requested, and maintain files for the Executive as needed
• Maintain a system that alerts upcoming deadlines on incoming requests or events to ensure the executive is aware of deadlines within 24 hours of the event
• Oversee administrative processes including expense management, invoice coding, and maintaining global distribution lists
• Lead the requisition and onboarding process for new hires within the department, including ordering equipment and technology
• Handle sensitive information with discretion, serving as a professional ambassador for the SVP to internal and external stakeholders
• Support Work Day and other system clean-up or special projects as requested

• 5+ years of experience supporting VP and SVP level executives, preferably in an international or rapidly growing corporate environment
• Strong knowledge of Google Suite and Microsoft Office (Word, Excel, PowerPoint), with extensive experience in preparing executive presentations
• Proven ability to manage multiple competing priorities with a hands-on, high-judgement approach in high-pressure situations
• Flexibility to provide occasional support during evenings or weekends based on the executive travel schedule

• Pay:
  Starting at $27.00/hr (Negotiations Depending on Experience)
• Location:
  
  Remote
• 2 Weeks Paid Time Off, Sick Leave and Wellness Time Off & 7 Paid Holidays + 3 Floating Holidays
• Comprehensive health, wellness, and retirement plans (Full benefits on day one, 401(k) with company match, and Employee Stock Purchase Program)
• Opportunities for continuous learning and professional growth

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. We are committed to equal employment opportunity and provide reasonable accommodations where needed. If you require accommodations, please contact accommod

Iron Mountain is committed to equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, or gender expression. For more details, please review our values and code of ethics.