GSC: Executive Assistant

Some careers shine brighter than others.

If you’re looking for a career that will help you stand out, join HSBC, and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

Global Finance aspires to be the best finance function in the financial services industry, delivering powerful insights to our customers, within the bank and externally. We work as a seamless team to support HSBC’s businesses to deliver our strategy. This role is focused on building new, future-proof modelling solutions.

• Manage diary, co‑ordinate travel, accommodation and organise meetings and conferences for the Senior Executive. Ensure costs are contained.
• Support Senior Executive(s) by planning meeting agendas, booking venues, catering, videoconferencing, facilities etc providing full meeting information to invitees. Arrange and reschedule appointments/ meetings to meet unexpected priorities/ requirements.
• Collate papers, agenda and MI ahead of meetings. Monitor and progress all action items as appropriate.
• Support individuals and related persons and build positive relationships through correct understanding of their role in the day‑to‑day activities of the Function. Manage and maintain up to date Business Recovery Planning. Support New Joiners onboarding.
• Act as the key contact for diary management in the case of all initial contact from external and internal contacts seeking interaction with the supported individuals. Act with discretion and diplomacy when dealing with sensitive issues.
• Support as occasion demands team members with diary, travel, accommodation, meetings and conference arrangements, pertaining to the executives’ remits and needs. Support the executive with HR administrative tasks i.e. team resourcing/recruitment.
• Work with other EAs in the area to support the whole team in terms of sickness, planned holidays and maintaining the appropriate level of coverage within the team. Manage IT and related issues, GSRs etc. ensuring all have necessary equipment and services and that all new joiners are adequately equipped. Ensure that there is full visibility of all team movements and availability.

• Minimum 5 years proven business administration experience.
• Good communication skills - written and verbal.
• Ability to maintain confidentiality and act with high levels of discretion at all times.
• Good decision‑making skills, proven planning and organisational skills, able to assess the importance of competing priorities.
• Ability to work accurately.
• Good knowledge of the Business area and compliance/regulatory issues affecting it
• Good interpersonal skills and ability to deal with executive management, whilst part of a team
• Ability to coach others, ability to work unsupervised, ability to prioritise. High Level IT Skills, attention to detail. Willingness to cover other EAs in the wider team as required to ensure coverage.

The pay range for this role is 10166 PLN - 12 000 PLN (monthly, gross).

Variable pay is discretionary, but influenced by Group performance, business/function performance and individual performance.

We offer a comprehensive and competitive package of benefits covering healthcare, family friendly leaves, pension and life assurance, as well as many other benefits to support your wellbeing

• Annual performance‑based bonus
• Additional bonuses for recognition awards
• Multisport card
• Private medical care
• Life insurance
• One‑time reimbursement of home office set‑up (up to 800 PLN).
• Corporate parties & events
• CSR initiatives
• Nursery discounts
• Financial support with trainings and education
• Social fund
• Free parking

If your CV meets our criteria, you should expect the following steps in the recruitment process:

• Online behavioural test (for external candidates only)
• Telephone screen (for external candidates only)
• Job interview with the hiring manager

You’ll achieve more when you join HSBC.

We thank all interested candidates for their applications. We reserve the right to contact only selected candidates.

In case you would like to resign from participation in recruitment process or withdraw previously sent to us application, please email us at:

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