Program Coordinator, Climate & Wildfire Institute
California, Moniteau County, Missouri, 65018, USA
Listed on 2026-01-26
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Administrative/Clerical
PR / Communications, Office Administrator/ Coordinator -
Non-Profit & Social Impact
PR / Communications, Office Administrator/ Coordinator
Overview
Type/Term: Full-time, permanent
Location: Remote (preference for Western U.S.
- California, Nevada, Oregon)
Salary: $75, annually
Description: The Climate and Wildfire Institute (CWI) seeks a highly organized, detail-oriented Program Coordinator to support programs advancing wildfire resilience, climate adaptation, and collaborative action. The Program Coordinator will play a critical supporting role across multiple CWI initiatives, working closely with staff to ensure projects, events, and communications are executed on time and successfully. This position is suited for someone eager to continue building experience in wildfire and land management, nonprofit program coordination, and cross-sector collaboration.
The Coordinator will support a mix of administrative, data, communications, and event-related tasks, serving as connective tissue across CWI’s growing portfolio. We are seeking an individual who excels at effective, timely communication and brings strong organizational skills, attention to detail, and a collaborative working style. The ideal candidate can grow and sustain relationships across diverse affiliations, support data management and quality control, contribute clear written materials, and assist with planning and executing events and webinars.
Strong time management, reliable task completion, and comfort supporting multi-faceted projects and working groups are essential. The Program Coordinator will be supervised by the Deputy Director of Collaborative Programs and will work closely with Program Managers, project leads, and key external partners.
- Program & Project Support – Provide day-to-day coordination support across multiple CWI projects, working closely with Program staff on timelines, deliverables, and internal tracking.
- Assist with program administration, including organizing project files, tracking tasks, and supporting reporting requirements for funders and partners.
- Support preparation of project materials, summaries, and written deliverables.
- Data Support (Firelines Project) – Assist with data entry, validation, and quality control for CWI’s Firelines project.
- Support basic spatial mapping and data organization tasks using established tools and templates (training provided as needed).
- Maintain accurate and well-organized records and documentation, with strong attention to detail and consistency.
- Coordinate and validate data entry with external and internal partners.
- Events, Webinars & Convenings – Support planning and execution of in-person and virtual events, including webinars, workshops, and convenings.
- Assist with scheduling, registrations, speaker coordination, materials preparation, and post-event follow-up.
- Provide live webinar support (e.g., Zoom logistics, chat moderation, troubleshooting).
- External Engagement & Networking – Support outreach and engagement with external partners, collaborators, and target audiences across wildfire science, land management, policy, and practice.
- Assist in identifying relevant organizations, networks, and individuals aligned with CWI projects and priorities.
- Represent CWI professionally in meetings, webinars, or events as appropriate.
- Writing & Communications – Assist with drafting and editing written materials, including project summaries, meeting notes, email communications, policy briefs and analysis, fundraising materials, and web or report content.
- Support coordination with communications staff or consultants on program-related deliverables.
- General Support – Contribute to the continuous improvement of internal systems, templates, and workflows.
- Other duties as assigned, based on organizational needs and the Coordinator’s skills and interests
- 2–5 years of relevant experience (or equivalent internship, fellowship, or graduate-level experience) in program coordination, research support, nonprofit work, environmental programs, or a related field.
- Exceptional organizational skills and attention to detail, with the ability to track multiple tasks simultaneously and under tight deadlines.
- Experience supporting events, webinars, or convenings.
- Advanced computer skills and demonstrated…
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