Department Coordinator IV

Location: City of Albany

Department Coordinator IV page is loaded## Department Coordinator IV locations:
Remote Work - New Yorktime type:
Full time posted on:
Posted Todayjob requisition :
R267846

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
** Job Location (Full Address):
** Remote Work - New York, Albany, New York, United States of America, 12224
** Opening:
** Worker Subtype:

Regular Time Type:

Full time Scheduled Weekly

Hours:

40

Department:400061 Med-Geriatrics/Aging

Work Shift:

UR - Day (United States of America)
Range:

UR URG 106 HCompensation Range:$21.36 - $29.90
* The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
*** Responsibilities:
** This position is responsible for supporting the Division of Geriatrics & Aging, UR Aging Institute (URAI) and their Chief/Director and Administrator. Specific responsibilities include providing administrative and office support to Division and URAI leadership for administrative, educational, and patient care functions as well as supporting the activities of the Medical Services program. This position requires familiarity with hospital policies and Medical Staff By-Laws.

Due to the diverse nature of these duties, this position requires independent decision making relative to their prioritization and management. The administrative assistant must deal with considerable complexity. The individual must be able to prioritize multiple activities, exercise excellent judgment, display professional attitude and appearance, act independently, be detail oriented, and require only limited supervision. Must comply with HIPPA and be sensitive to confidentiality.
** ESSENTIAL FUNCTIONS
**** UR Aging Institute Support
*** Manages time and calendars within the UR Aging Institute for the Director and Administrator.
* Schedules meetings for Director and Administrator, often requires working through other departments and Division Coordinators across the University. Manage logistics and coordination of various department meetings; including faculty meetings, off-site, and departments within the university.
* Assists in the planning of events and conferences. Including booking locations, coordinating catering, working with internal and external vendors, set up and tear down before and after the event and ensuring payment of invoices as appropriate.
* Plans and attends IBERO events with URAI Director and other division staff to support community engagement efforts
* Anticipates the need for, and obtain, background material for conferences and meetings. Secure room assignments, prepare meeting materials and minutes, catering (as needed), send minutes and reminders of upcoming meetings, and keep members informed.
* Gathers, draft and update departmental information to create PowerPoint presentations for meetings; draft and update letters and communications as needed on behalf of the UR Aging Institute, Director and Administrator.
* Coordinates travel, lodging and interview schedules for recruitment efforts as well as completing reimbursement forms for expenses incurred during travel.
* Participates in daily problem solving of URAI operational issues.
* Monitors URAI email box and triage inquiries accordingly.
** Division Chief & Program Administrator Support - 25%
*** Represents Division Chief and Administrator in contacts with Department of Medicine and University leadership, patients, faculty, as well as colleagues and collaborators at outside academic institutions, relaying the Division Chief's instructions, preferences, and concerns, and obtaining reports or recommendations.
* Manages time…