Secretary - MDHHS Office of Recipient Rights; Education, Training and Compliance Section

Overview

The MDHHS mission is to provide opportunities, services, and programs that promote a healthy, safe, and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity, respect and fairness. For more information, please visit our MDHHS Diversity, Equity, and Inclusion Plan.

Position functions as the management assistant to the Director of Education, Training, and Compliance section. This position coordinates the day-to-day activities of the section and assists the director in ensuring the compliance of recipient rights protection systems of the department, community mental health programs, and licensed private hospitals and training programs provided by the department. The role also involves producing a variety of documents and reports using tools such as PowerPoint, Word, and Excel;

maintaining filing and records for the section; making travel arrangements; preparing, compiling, and maintaining travel vouchers; and recommending actions on office expenditures. Cross training with administrative staff in the Office is required to ensure all ORR tasks can be completed in a timely manner.

• Coordinate and manage day-to-day activities of the Education, Training, and Compliance section.
• Assist the director in ensuring compliance of recipient rights protection systems within the department.
• Produce documents and reports using PowerPoint, Word, Excel, and other tools.
• Maintain filing and records for the section.
• Make travel arrangements and prepare travel vouchers.
• Recommend actions on office expenditures such as equipment and supplies.
• Cross-train with administrative staff to ensure timely completion of ORR tasks.

• To be considered for this position you must apply online via NEOGOV; hard copy applications are not accepted.
• Relevant experience and/or education referenced in supplemental questions must be documented in the resume, transcript, or application.
• Attach a resume identifying specific experience and dates of employment (month and year, hours per week).
• Attach a cover letter.
• Willing and able to meet the requirements of the Long-Term Care Background Check (LTCBC) due to direct access to patient or resident information; incumbents must pass and comply with the LTC Background Check at hire and during employment.
• If applicable, attach official transcripts. We do not accept web-based or unofficial transcripts; official transcripts must include the institution name, degree awarded, date, and registrar's signature.

Failure to complete any of the above items may result in your application not being considered. See instructions for attaching files here:
Instructions.

Educational level typically acquired through completion of high school.

• Secretary 9 — Four years of office experience involving administrative support practices, including one year equivalent to advanced 8-level administrative support work, or equivalent to a Secretary E8, or Legal Secretary E8.
• OR Four years of office experience involving administrative support practices, including two years equivalent to experienced E7-level administrative support work, or equivalent to a Secretary 7, or Legal Secretary 7.

Preferred experience in training, seminar, and conference event planning. If you previously held status in this classification and departed within the last three (3) years, please contact Human Resources regarding potential reinstatement.

Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of results.

This position works a remote/hybrid schedule (Lansing/home). Occasional travel to Lansing or other facilities may be required. Remote work and hybrid schedules may be considered based on operational needs. Selected candidates approved to work remotely must maintain work within Michigan. Confirm work location and schedule at the time of interview.

Employees will be provided computers to perform state work. Phones may also be…