Executive Assistant Sr

Application close date:
Applications will be accepted on an ongoing basis until the requisition is closed.

At Blue Origin, we envision millions of people living and working in space for the benefit of Earth. We're working to develop reusable, safe, and low-cost space vehicles and systems within a culture of safety, collaboration, and inclusion. Join our team of problem solvers as we add new chapters to the history of spaceflight!

This role is part of the Emerging Systems Business Unit, which will shape the future of our in-space infrastructure capabilities.

As part of a hardworking team of specialists you will participate in the administrative functions that keep various spaceflight systems running smooth! You will share in the team s impact on all aspects of customer service. We are seeking a proactive, service-oriented individual with excellent administrative and customer service skills that can thrive in a fast-paced environment.

This role requires strong attention to detail, organizational skills, and the ability to work independently and communicate effectively.

This position will be approved for a remote work exception until our local workspace is online.

• Executive Support - Work closely and effectively with senior management to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Exercise sound judgment while maintaining a realistic balance among multiple priorities.
• Calendar Management - Manage the leader s calendar meticulously. Plan ahead carefully, coordinate meetings, and ensure the schedule remains current despite frequent changes. Book conference rooms as required across offices located in various time zones.
• Travel and Expense - Arrange travel plans for leadership in Navan, detailed itineraries, and meeting agendas. Process expense reports promptly and accurately using Concur. Business travel for this role may be required.
• Stakeholder Relations - Build strong relationships with vendor personnel. Demonstrate cultural awareness and time zone sensitivity in all communications.
• Reception and Visitor Management - Maintain a professional and welcoming demeanor when greeting guests. Manage visitor registration, badge issuance, and security protocols according to company standards. Verify all visitors while adhering to safety procedures.
• Offsites and Team Building Coordination - Assist in the preparation of your team s itinerary, travel and events from concept to completion.
• Work closely with the Admin Community for leadership cross-functional items.
• Coordinate and assist with new hire onboarding process.
• Print badges and tool chits for employees and contractors.
• Maintain office centers/kitchen supplies across campus.
• Project Management - Work independently on projects from conception to completion, including office workspace setup, conference room management, procurement, internal communications, event organization, and key customer meetings.
• Task Execution - Complete critical deliverables with precision and timeliness, prioritizing multiple tasks with excellent attention to detail. Handle competing demands proactively in a fast-paced environment.
• Problem Solving - Demonstrate proactive approaches to problem-solving with strong decision-making capabilities. Execute responsibilities with high attention to detail and flawless precision, especially under deadline pressure.

• Strong work tenure:
  Minimum of 5 years of experience supporting senior level executives.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
• Strong oral and written communication skills, interpersonal skills, and high customer service capabilities and delivery
• Administrative skills, organizational skills, and problem-solving skills. A bias for action.
• Emotional maturity; positive, low-stress behavior, in words and actions.
• Proven ability to handle confidential information with discretion.
• Ability to earn trust, maintain positive and professional relationships, and contribute to a culture of inclusion.
• Must be a U.S. citizen or national, U.S. permanent resident (current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

• Bachelor s degree
• Aerospace environment experience.
• Technical or manufacturing environment experience.

Compensation

Compensation Range for: CA applicants is $49.79 - $69.70

Other site ranges may differ

Don t meet all desired requirements? Studies have shown that some people are less likely to apply to jobs unless they meet every single desired qualification. At Blue Origin, we are dedicated to building an authentic workplace, so if you re excited about this role but your past experience doesn t align perfectly with every desired qualification in the job description, we encourage you to apply anyway.

You may be just the right candidate for this or other roles.

Applicants for employment at Blue Origin must be a U.S. citizen or national, U.S. permanent resident (i.e. current…