Administrative Assistant ; AA DOH

Position: Administrative Assistant 3 (AA 3) DOH8810
Administrative Assistant 3

Office Environmental Public Health

Project
· Full-time
· Hybrid

This project position is currently funded through June 30, 2027

The Opportunity

This role provides essential administrative and operational support to the Healthy Homes and Communities Section within the Office of Environmental Public Health Sciences. You'll support programs that protect children and communities across Washington, including Lead in School Drinking Water, Acute Pesticide Illness Surveillance and Response, and Childhood Lead Exposure Prevention and Response. Reporting to the Section Manager, this position plays a key role in keeping programs organized, responsive, and moving forward.

Key Responsibilities

* Provide administrative and operational support across multiple environmental public health programs

* Coordinate meetings, track deadlines, and support reporting and documentation needs

* Assist with tracking contracts, invoices and purchasing

* Maintain records, data, and files to support compliance and program continuity

* Serve as a reliable point of contact for internal and external partners

* Schedule, reserve, and arrange staff travel

Why You'll Love This Role

You'll contribute to meaningful public health work that protects children and communities, collaborate with passionate subject-matter experts, and gain exposure to statewide environmental health initiatives. This is a great opportunity to build program knowledge while supporting work grounded in equity, innovation, and engagement.

Expectations and Responsibilities

This role requires strong organization, follow-through, and the ability to juggle competing priorities. Success in this position means anticipating needs, communicating clearly, and supporting program staff so they can focus on technical and community-facing work.

The Ideal Candidate

The ideal candidate is detail-oriented, dependable, and comfortable supporting multiple programs y bring strong administrative skills, experience coordinating tasks or projects, and an interest in public or environmental health work. Clear communication, adaptability, and a collaborative mindset are essential.

Location and Flexibility

Enjoy the flexibility of our hybrid work environment, where you can balance working from home and collaborating in the office.  It is anticipated that you'll be expected at the DOH facility located in Tumwater for work activities 1 day a week.  

REQUIRED QUALIFICATIONS

We value all relevant experience (paid or unpaid) and encourage applicants from all backgrounds. You must meet at least ONE of the options provided and any additional criteria listed. Experience may have been gained through paid or unpaid activities. While "Preferred Experience" is not required, these skills or experiences can help you stand out as a candidate.

Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.

Option 1: AA degree or higher AND one (1) or more years of experience providing administrative support functions in the following:

* Providing customer service to internal and external customers via phone and email.

* Communicating orally and in writing with diverse audiences.

* Formatting, proofing, and processing correspondence.

* Entering data accurately and timely, ensuring information is correct

* Scheduling, reserving, and arranging meeting rooms and staff travel.

* Copying, formatting, managing, and filing documents.

* Maintaining and keeping confidential information.

* Following complex processes, including tracking and completing follow-up as needed.

Option 2:
Three (3) or more years of experience providing administrative support functions in the following:

* Providing customer service to internal and external customers via phone and email

* Communicating orally and in writing with diverse audiences.

* Formatting, proofing, and processing correspondence.

* Entering data accurately and timely, ensuring information is correct

* Scheduling, reserving, and arranging meeting rooms and staff travel.

* Copying, formatting, managing, and filing documents.

* Maintaining and keeping confidential information.

* Following complex processes including…