Tech-Savvy Administrative Assistant at Online Christian University

Overview

The Administrative Assistant position reports to the Vice President of Academic Administration. The position is full-time and is a work-from-home position anywhere in the United States.

Duties include:

• Academic Administration
  • Each Term Course Updates. Copies courses into our Canvas learning management system (LMS) each term. Manages the course update process, Quiz Validation, and managing minor updates on courses each term.
  • Course Feedback. Compiling student and faculty feedback on courses and working with Academic Team to compile action items for future revisions.
  • New Course, Program & Faculty Updates to Populi, Website & Catalog. Ensures that course, program and faculty web pages, Populi and catalog are accurate and up to date.
  • Faculty Administration. Project manage faculty administrative processes including: scheduling, per-term surveys, reporting and augmenting the Dean of Faculty and President as needed in supporting faculty.
  • Graduate Interviews. Interview program graduates both as a continuous improvement exercise and to identify success stories to promote.
• Data Administration & Reporting
  • Reporting. Supports the President to compile reports needed for accreditation and compliance including reports for IPEDS, DEAC, MO-DHEWD, MO-ETPL, state corporation filings and others.
  • Advisory Councils. In collaboration with the President, project manages annual surveys and meetings with advisory councils as a continuous improvement exercise for academic programs.
  • KPIs & Outcomes. Compiles organizational Key Performance Indicators (KPIs) each term and each year to improve program and organizational effectiveness.
• General Administrative Support
  • Provide administrative support to all staff with technical tasks including updating web pages, student and faculty records, running reports, updating courses, etc.
  • Managing and updating databases of partners, students and alumni
  • Assist in compiling email newsletters and other communications to students, alumni and partners
  • Providing administrative support to the Financial Team and human resources administration as needed
  • Answer calls from students when the Director of Admissions is out of the office
  • Provide administrative support as needed.
• General
  • Attend regular staff meetings & supervision meetings including an annual in-person staff gathering.
  • Participate and lead staff chapel and prayer on Zoom.

This position is classified as a Ministerial role, as it involves the distinct religious functions of:
1) supporting the spiritual needs of students and
2) leading the staff in corporate worship and prayer.

• Individuals must have at least an accredited Bachelor’s degree or at least one year of previous administrative experience in a Christian nonprofit organization
• Have a demonstrated commitment to our Christian mission, vision and values focused on serving those who are poor and addicted
• Individuals applying for this position should have very strong organizational skills and should be very detail-oriented.
• Very strong technical expertise is required (including extensive experience with Google Docs and Google Spreadsheets and Windows).
• U.S. citizen or lawful permanent resident alien with valid work authorization.

• Prior experience editing in a Learning Management System (LMS)
• Strong technical skills including:
  • Spreadsheets: ability to design complex Pivot Tables
  • Reporting: ability to design complex boolean logic for reports
  • Data Analysis: ability to compile, simplify and analyze complex data

• $50,000/year
• Free tuition in City Vision University (undergraduate or graduate)
• Health insurance (employer’s portion)
• Work from home (anywhere in the United States)

• Stationary & Digital Work:
  Must remain stationary (75-90% of time) to operate a computer, keyboard, and mouse. Requires repetitive hand/finger motion for extensive data entry and navigating multiple software systems.
• Visual & Auditory:
  Requires close visual acuity to analyze financial data and detect minute errors in regulations. Must clearly communicate complex instructions via video conferencing and phone.