Executive Assistant

Overview

A compassionate and dedicated jobseeker is needed for the Executive Assistant position with our company! As an Executive Assistant, you will be responsible for supporting our President/CEO and assisting members of Samaritan’s Executive Leadership Team with a wide variety of administrative and clerical functions.

Salary: $26.95 - $31.90 per hour

• Assist members of Samaritan’s CEO and Executive Leadership Team with a wide variety of administrative and clerical functions.
• Schedule meetings and conference calls.
• Create, edit, distribute, and file minutes, documents, and reports.
• Coordinate logistics of attendance at special events/seminars.
• Coordinate communication with the Board of Trustees and Board Committee Volunteers.
• Schedule and coordinate meetings for Board of Trustees, Board Committees, and Executive Leadership Team.
• Prepare agendas and minutes of Executive Leadership, Board, and Committee meetings and other meetings.
• Maintain information on 3rd party website for Board and agency corporate documents, records and reports and administer access to site.
• Maintain compliance for Board of Trustees and Committee Member confidential information, files, and Bylaws.
• Track and maintain agency memberships and renewals including NJ State licensure.
• Reconcile monthly credit card bills for administrative expenses.
• Manage special projects as needed.
• Track Leadership time off.
• Maintain and update agency Policy and Procedures Manual.
• Coordinate computer and file retention efforts within the Administrative department.
• Maintain meeting room calendars and schedule meetings.
• Other responsibilities as needed to support the President/CEO and Executive Leadership Team.

• Formal technical/business training and high school diploma required, college degree preferred.
• Minimum of two years as assistant to executives.
• Ability to work flexible hours, including occasional evenings as needed.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent interpersonal and customer service skills.
• Excellent time management skills and the ability to organize and prioritize multiple priorities, projects, meetings, events, and other work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Ability to maintain professional and positive demeanor with internal and external customers.

• Health, Dental, Vision and more.
• Qualifying employer under Public Service Student Loan Forgiveness.
• Paid Time Off
• 403 (b) plan with a 3% employer match.
• Annual Merit Increase

Samaritan is the leading not-for-profit, locally based provider of home-based primary care, palliative care, 4-star hospice care, social connections, as well as grief support, education, and advocacy. Proudly serving the South Jersey community since 1980.

To learn more, please visit our website: samaritannj.org