Administrative Assistant

Details:
Open Date 11/20/2025
Requisition Number PRN
43647B
Job Title Administrative Assistants
Working Title Administrative Assistant
Career Progression Track S00
Track Level S4 - Highly Skilled, S3 - Skilled, S2 - Intermediate
FLSA Code Nonexempt
Patient Sensitive Job Code? Yes
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary Full-time with benefits, 40 hrs/wk. Mon-Fri, 8:00 a.m. – 5:00 p.m. with an hour break for lunch; occasional early morning meetings. Opportunities for a hybrid telework schedule may be available if supported by operational needs following 6-month probationary period. Employees with an approved hybrid telework schedule are expected to provide their own home office space, internet connection, telephone, and have the ability to work independently.
VP Area U of U Health - Academics
Department 00848 - Pediatric Administration
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range Depends on Experience
Close Date 02/20/2026
Priority Review Date (Note - Posting may close at any time)

This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

The Department of Pediatrics has an immediate opening for an experienced, highly motivated Administrative Assistant to support its division of Pediatric Nephrology as well as other subspecialty divisions as department needs dictate. The Administrative Assistant will perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information.

Assist in planning department activities, manage meeting calendars, and making travel arrangements. Track expenses, monitor and order supplies, and scheduled maintenance repairs. Remain knowledgeable of department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

• Excellent health care coverage at affordable rates
• 14.2% retirement contributions
• Generous paid leave time
• 11 paid Holidays per year
• 50% tuition reduction for employees, spouses, and dependent children
• Flex spending accounts
• University provided basic employee life insurance coverage equal to a salary of up to $25,000
• Variety of elective insurance coverage, including life, short and long-term disability, accidental death & dismemberment, accident, critical illness, hospital indemnity, and pet
• Free transit on most UTA services
• Employee discounts on a variety of products and services, including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
• Professional development opportunities

Additional benefits information is available at (Use the "Apply for this Job" box below)..

• Provide fundamental administrative support to the Pediatric Nephrology Division by coordinating communications, managing office tasks, and serving as a primary point of contact for internal and external colleagues.
• Manage office communication functions such as faxing, scanning, mail distribution, and maintaining shared communication tools and lists.
• Order and maintain inventory of office supplies for the division and collaborate with colleagues to troubleshoot issues with shared office equipment (printers, copiers, fax).
• Arrange conference travel for faculty and staff and ensure all related documentation is prepared accurately.
• Assist faculty with renewing medical licenses, DEA registrations, certifications, and association memberships.
• Maintain faculty CVs in the university’s internal CV system (Faculty Profile / Activity Insight).
• Support the creation, editing, and formatting of academic documents including manuscripts, national presentations, research posters, CME reports, and educational materials.

• Provide high‑level administrative support to division leadership, including the Division Chief, Associate Chiefs, and Medical Directors.
• Manage complex calendars, schedule meetings with multiple stakeholders, and anticipate future needs to ensure smooth leadership operations.
• Prepare agendas, take and distribute minutes, and track action items for leadership and division meetings.
• Compile medical director logs, support missing notes tracking, and assist with quality and compliance‑related administrative functions.

• Coordinate all aspects of recruitment workflows for faculty and…