Legal Assistant – Business Law

Executive Legal Assistant – Business Law

Strategic Role Supporting a Sector Leader | Montréal – Hybrid, 3 Days/Week

Strategic position for an experienced legal assistant within the business law sector. You will support a high-level sector leader in a dynamic and well-recognized environment. Competitive salary, flexibility, generous benefits, and advanced Excel proficiency required.

What is in it for you:

• Competitive salary of $70.000 to $80.000.

• Permanent full-time position, 35 hours/week.

• Hybrid model: 3 days per week in the Montréal office.

• Flexible hours: 8:30 am to 4:30 pm or 9:00 am to 5:00 pm, Monday to Friday.

• 4 weeks of vacation starting upon hire.

• Comprehensive group insurance plan, including dental, vision, and mental health coverage up to $3,000, fully paid by the employer for the entire family.

• Wellness program: reimbursement of up to $750 for remote work equipment (headset, Apple Watch, etc.).

• Annual reimbursement of $700 for continued training.

• Four in-person training days per year.

• Employer contribution of 2% to a group RRSP after one year of service.

• Stimulating, supportive, and respectful environment with structured mentorship.

Responsibilities:

• Format, proofread, and finalize legal and administrative documents.

• Manage calendar, calls, emails, travel arrangements, and meetings.

• Prepare PowerPoint presentations and materials for conferences.

• Open new files, file and archive documents.

• Handle monthly billing, accounts receivable, and time entries.

• Prepare expense accounts, cheque requests, and trust transfers.

• Coordinate logistics for sector meetings (rooms, meals, AV, invitations).

• Assist in organizing internal and external committee meetings.

• Collaborate with students, interns, and assistants from other departments as needed.

What you will need to succeed:

• Diploma in Legal Secretarial Studies or equivalent.

• 7+ years of relevant experience, ideally in a private law firm.

• Bilingual in French and English to support clients in both languages.

• Excellent written and verbal communication skills.

• Proficiency in office software, particularly Word, Outlook, and PowerPoint.

• Intermediate to advanced level in Excel.

• Strong knowledge of legal procedures and practices.

• Initiative and ability to work independently.

• Strong organizational skills and attention to detail.

• Ability to manage multiple priorities calmly and efficiently.

• Team spirit and professionalism.

Why Recruit Action?

Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

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