Manager, Executive Admin Operations - Remote - Nationwide

Remote, Nationwide – Seeking Manager, Executive Admin Operations Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.

Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

• Provide vision, leadership and direction to a team of Executive Assistants and Supervisors of Administrative Coordinators who are supporting senior leaders across the organization.
• Exercise independent judgment in the development and implementation of team strategies, priorities, and operational frameworks.
• Develop and execute strategies for talent acquisition, performance management, and succession planning within the administrative function.
• Establish and monitor performance metrics and service standards to ensure consistent, high-quality executive support.
• Foster a culture of trust, inclusion, accountability, and continuous learning through regular coaching, mentorship, and development planning.
• Independently design, implement, and manage standardized systems, tools, and workflows that streamline administrative operations and align with enterprise priorities.
• Oversee workload distribution and resource planning across executive offices, making informed, data-driven decisions to maximize efficiency and service delivery.
• Conduct ongoing assessments of administrative processes, identifying opportunities for automation, modernization, and improved cross-functional coordination.
• Stay informed on emerging trends, technologies, and best practices in administrative and executive support.
• Develop and manage departmental budgets related to administrative operations, ensuring responsible fiscal responsibility and cost-effectiveness.
• Lead change management initiatives that advance administrative practices and elevate the impact of the support team on organizational outcomes.
• Partner with executive and senior leadership to assess, define, and evolve the model of executive support in alignment with organizational objectives.
• Provide strategic consultation to leaders on best practices for leveraging administrative partnerships, optimizing scheduling, communication, and project execution.
• Lead initiatives that elevate administrative capabilities to a strategic level, ensuring support staff contribute meaningfully to leadership priorities and enterprise outcomes.
• Ensure the team manages complex, high-impact administrative functions with efficiency, discretion, and professionalism.
• Serve as the primary liaison between executive leadership and administrative professionals to ensure clarity, coordination, and alignment across divisions.
• Collaborate with People Operations, IT, and Clinical Operations to ensure administrative systems and resources effectively support enterprise-wide initiatives.
• Represent the administrative function in organizational planning discussions, advocating for continuous improvement and alignment with Vituity’s strategic goals.
• Build and sustain trusted relationships with senior leaders, consistently modeling exceptional judgment, communication, and professionalism.

• Bachelor’s degree in business administration, Organizational Leadership, or related field required.
• Minimum 7 years of progressive administrative or operational experience, including at least 3…