Executive Assistant & Business Group Coordinator

Overview

Job Description: This position will enable the Group’s achievement of business results through a wide range of support activities. The Group Coordinator will facilitate success through introducing pro-active work solutions and providing high-quality service to the Group and the Group Executive. The Group Coordinator is responsible for connecting all members of the Group to relevant information and forwarding appropriate company wide communications to the entire Group, as needed.

The Group Coordinator will provide guidance to the Group’s support team. The Group Coordinator will advise on standardizing work while focusing on continuous improvement opportunities within the Group as well as with other Group Coordinators. The Group Coordinator will effectively represent the entire Group and Group Executive in both internal and external meetings.

Job Category: Administrative & Facilities

Job Family: Administrative Services

Job Description: This position will enable the Group’s achievement of business results through a wide range of support activities. The Group Coordinator will facilitate success through introducing pro-active work solutions and providing high-quality service to the Group and the Group Executive. The Group Coordinator is responsible for connecting all members of the Group to relevant information and forwarding appropriate company wide communications to the entire Group, as needed.

The Group Coordinator will provide guidance to the Group’s support team. The Group Coordinator will advise on standardizing work while focusing on continuous improvement opportunities within the Group as well as with other Group Coordinators. The Group Coordinator will effectively represent the entire Group and Group Executive in both internal and external meetings.

This position requires an elevated level of organization, attention to detail, decision-making, business reasoning, professionalism, and confidentiality. The successful candidate will possess strong communication skills to effectively interact at all levels of the group, with the group Executive, and an external network of individuals and organizations.

This role offers a flexible hybrid work schedule (Monday-Friday) located at our Home Office in Green Bay, Wisconsin. The hybrid work schedule is up to 2 days/week from home.

You’ll find lots to love in our beautiful home office in downtown Green Bay, Wisconsin. Our jeans-friendly environment has indoor and outdoor collaboration spaces, state-of-the-art R&D and sensory labs, culinary kitchens, a pilot plant, innovation center and more. Take advantage of outdoor work spaces. Sample and provide feedback on new products from our R&D team. Enjoy free coffee, soda and popcorn. Take a short walk to restaurants, breweries, the YMCA and a weekly farmer’s market on the scenic Fox River.

You can even see Lambeau Field from our top floor.

• Provide thoughtful and proactive support to Group and Group Executive to assure all are informed and prepared to address issues related to objectives, priorities and issues affecting other areas of the business (may include Group Executive’s direct reports, other Groups, teams, external contacts, and executive team).
• Demonstrate skills needed to prioritize assignments and tasks.
• Assure thorough follow up on Group commitments.
• Responsible for heavy calendar management requiring interaction with both internal and external Executives, customers, and suppliers to coordinate a variety of complex meetings.
• Serve as a liaison on behalf of the Group and Group Executive as requested.
• Interact with top-level contacts on highly sensitive information using tact and diplomacy.
• Able to influence and maintain interactions with Group, Executives, support staff, board members, customers, and suppliers.
• Observe and understand the dynamics of the Group and identify opportunities for improvement.
• Demonstrate strategic “big picture” thinking.
• Assist in indirect fixed cost management.
• Standardization and documentation of processes.
• Administration of the Group related systems.
• Champion and contribute to the success of key priorities and initiatives.