Executive Assistant

Overview

About Atrium

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued and your achievements are celebrated. Join us and become part of an inclusive team.

Our client is a Financial Services company and is now looking for an Executive Assistant
.

$30/hr - $33/hr

The Executive Assistant will support a fast-paced, global professional services environment. This role provides flexible administrative coverage across investment and client-facing teams, responding to evolving business needs. The position follows a hybrid schedule with 3 days per week working in-office and 2 days per week working from home.

The Executive Assistant will step in to support colleagues during planned and unplanned absences, assist during peak workload periods, provide coverage for open roles, and contribute to special projects as needed. This role requires adaptability, strong organizational skills, and the ability to quickly build trust with multiple stakeholders.

The ideal candidate is highly detail-oriented, service-driven, and exercises sound judgment. They thrive in deadline-driven environments, manage competing priorities with ease, and bring a collaborative, team-oriented approach to their work.

• Provide proactive calendar management, anticipating scheduling conflicts and prioritizing time-sensitive commitments.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, and logistics.
• Manage complex meeting logistics across multiple stakeholders, ensuring seamless coordination and follow-through.
• Prepare highly detailed materials such as client reports, presentation decks, and meeting preparation packets.
• Handle administrative operations including mail distribution, file management, and expense reporting.
• Support special projects, events, and visiting stakeholders as needed.
• Build and maintain strong, collaborative relationships with internal teams and external partners.
• Perform additional administrative and operational support duties as required.

• Minimum of 2 years of experience in an administrative role within a professional services organization.
• Advanced proficiency in Microsoft Office and willingness to learn new technologies to drive efficiencies.

• Experience in the investment management industry is a plus.

• High school diploma or equivalent required.

• Atrium Care Package available upon eligibility, including healthcare plans, discount programs, and paid time off.

By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy.

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Position