Executive Assistant; R.M

Overview

Hiring:
Full-time Executive Assistant - Remote - $9,600 - $12,000/yr

• Mission-Driven Media & Ministry – Producing content, coaching, and creative projects that inspire transformation and purpose
• Multi-Brand Ecosystem – Supporting both a nonprofit initiative and a for-profit creative studio
• Scaling with Intention – Growing team, audience, and influence across digital platforms
• Faith-Led Culture – Values alignment, empathy, and service are central to how the team operates
• High-Trust, High-Ownership Team – Open communication, accountability, and mutual respect are the norm

• About We Assist – Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families
• Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles
• Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses
• Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference
• An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow

• Task & Project Management (Notion)
  • Maintain and update existing Notion dashboards and project trackers
  • Capture action items from meetings and appointments
  • Set timelines and deadlines for founder-specific tasks
  • Follow up with 7–8 team members to ensure task completion
  • Send reminders and keep projects moving forward
• Calendar Management
  • Manage daily appointments, meetings, and commitments
  • Ensure schedules are realistic, organized, and aligned with priorities
• Inbox & Communication Management
  • Clean up and organize a high-volume inbox using folders, filters, and labels
  • Unsubscribe from non-essential emails to maintain inbox clarity
  • Draft email responses for review, then gradually take over replies
  • Act as a gatekeeper and central point of contact for the founder
  • Manage communication across email, Slack, and text
• Social Media & Content Support
  • Schedule and post content across Tik Tok, You Tube, Instagram, and Facebook
  • Manage DMs, including podcast guest coordination and general inquiries
  • Perform basic video edits using tools like Cap Cut
  • Create simple, on-brand social graphics, thumbnails, or visual assets using Canva to support posts and campaigns (Nice-to-have)
• Team Liaison & Operations
  • Work closely with the COO on action items and operational needs
  • Coordinate with podcast and production partners as the team scales
  • Provide ad-hoc operational support where needed

Must-Haves:

• 🗣 Strong Communicator – Clear, professional written and verbal English; confident representing the founder across email, Slack, DMs, and external communication
• 🧠 High Emotional Intelligence – Thoughtful, empathetic, and able to adjust tone based on context
• ✝️ Faith-Aligned – Comfortable working in a Christian, mission-driven environment
• ⏱ Reliable Executor – Tracks deadlines, action items, and commitments without reminders
• 🤍 Professional Gatekeeper – Calm, trustworthy presence handling sensitive communication

• Nice-to-haves:
• 📱 Social Media Support – Experience managing posts, comments, and DMs
• 🎨 Canva Graphics – Able to create simple, on-brand social graphics or thumbnails
• 🎬 Light Video Editing – Basic experience with tools like Cap Cut

• 13th Month Bonus
• Permanent work-from-home / remote set-up
• Health insurance
• Dental insurance
• Mental health insurance
• Great starting salary
• Growth opportunity
• Performance-based raises
• Prizes and bonuses

Time:
Full-time; 8:30 AM – 4:30 PM CST

Location:

Remote (work from anywhere)

• Permanent Remote Setup – Work from anywhere while staying connected to a fast-moving U.S. team.
• High-Trust Partnership – Work closely with a founder who values initiative and ownership
• Growth-Focused Environment – Learn, expand your skill set, and grow alongside the business
• Potential Performance-Based Raises – Your impact is recognized and rewarded
• Purpose-Driven Work – Be part of something that genuinely helps people

Ou…