Records Information Specialist; Specially Funded

Overview

Records Information Specialist (Specially Funded)

Job : 322035
Location: Rio Salado Community College
Full/Part Time: Regular
Regular/Temporary: Regular

Hiring Salary Range

$19.17 - $23.99/hourly, DOE

Grade
109

Work Schedule
The standard work schedule will be Monday - Thursday 8:30am - 7:00pm. This position offers remote work allowing employees a combination of onsite and work from home options. The expected remote work schedule for this position will be based upon the needs of the department.

Work Calendar
12 Months

Funding Information
This is a grant funded assignment with a projected end date of 06-30-2026 with renewal based on available funds and the needs of MCCCD.

Maricopa Summary
"10 Colleges. Unlimited Opportunities."

Provides program/site support utilizing MS Office products, Google, and other computer software to enter student registration, enrollment, demographic, attendance, and assessment data into program and state databases to support ADE Grant requirements; conducts audits for program location data including attendance, registrations and assessments; creates student digital files; supports data collection, using Excel/Google Sheets formulas and pivot tables for projects such as Workforce/Integrated Education and Training tracking and analysis;

works collaboratively with managers and instructors to troubleshoot and resolve data issues; supports the Student Services Manager and Instructional Services Coordinator Senior with reports and other data research projects.

• 35% - Data Audits:
  Performs audits of attendance, registration, workforce training participation, and assessment of student data for program locations to align with state and federal grant guidelines. Oversees data team timeline for audit completion and accuracy. Researches and makes corrections to student data based on audit results and documents exceptions for review by location managers. Creates and modifies reports and data tracking applications based on the needs of the program or project.
  
  Promotes and maintains high data accuracy of student data and files according to program procedures in collaboration with location staff.
• 30% - Data Entry:
  Performs entry and audits of data (student demographic and intake/registration information, attendance, workforce training participation, assessment) into reporting databases with a high degree of accuracy. Manages location Learning Management System student enrollment to assure availability of seats and ensure student attendance goals are met. Retrieves LMS data for attendance entry. Communicates and works with location managers to ensure the accuracy of student data.
  
  Works with Instructional Services Coordinator Sr to continue developing efficiencies in data processes.
• 15% - Student data record-keeping:
  Creates and updates student digital files (SDFs) and attendance workbooks; creates and maintains student digital folders/files and archives as needed; links documents to student digital files; conducts peer audits of registration paperwork; supports Instructional Services Coordinator Sr. with projects, data collection, and surveys; assists with separating students from the program; utilizes computers and software daily.
• 10% - Support special projects:
  Creates and updates reports and data projects as needed for locations and the program at the direction of program manager and leadership. Supports data staff and locations with training on state level database and data applications.
• 10% - Other duties:
  Provides administrative support to managers and staff; participates in professional learning and training as required and other duties as assigned.

High school diploma or GED and three years of administrative support experience that includes maintenance of records systems and document management. There is no substitution or equivalency allowable for the High School Diploma or GED.
OR
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed.

• A. Customer service experience
• B. Experience in maintaining records systems and document…