Research Administrator I​/II — Research Administrator II

Working/Functional Title

Research Administrator I/II

The Research Administrator I/II provides pre-award support to College of Engineering faculty for the development and submission of sponsored research proposals. This role partners closely with investigators and central university offices to ensure high-quality, compliant, and timely submissions across a broad range of funding mechanisms. Assignments and expectations vary by level:
Research Administrator I roles focus on lower- to moderately complex proposals under guidance, while Research Administrator II roles involve more complex, high-risk, high-dollar, or multi-investigator proposals that require independent judgment and advanced expertise.

The Research Administrator II provides independent, advanced pre-award support for the development and submission of complex sponsored research proposals.

• Lead development and submission of complex, high-risk, high-dollar, and multi-investigator proposals
• Develop, review, and analyze complex budgets and budget justifications
• Interpret sponsor guidelines and University policies; advise investigators on proposal strategy and compliance
• Coordinate multi-unit and multi-institution submissions
• Serve as a subject-matter resource for faculty and staff on pre-award processes
• Ensure proposal accuracy, compliance, and timeliness in a deadline-driven environment
• Liaise with Sponsored Programs, Contracts & Grants Administration, MSU Business Connect, MSU Technologies, and external partners
• Provide limited post-award accounting and administrative support, including budget monitoring and financial analysis

The Research Administrator I provides professional pre-award support while developing proficiency in sponsored research administration.

• Assist with the preparation and submission of sponsored research proposals of lower to moderate complexity
• Review sponsor solicitations and identify proposal requirements
• Develop basic to moderately complex budgets and budget justifications
• Assemble proposal documents and coordinate required approvals
• Support investigators in navigating institutional policies and sponsor requirements
• Work under guidance as part of a collaborative team environment
• Provide limited post-award accounting and administrative support, including budget monitoring and coordination related to research accounts and student payroll

• Review sponsor solicitations and ensure compliance with sponsor and University policies
• Coordinate proposal submissions through Sponsored Programs and Contracts & Grants Administration
• Manage multiple proposals simultaneously while balancing competing deadlines
• Serve as a liaison to internal and external partners, including federal and state agencies, foundations, industry sponsors, and collaborating institutions
• Communicate clearly, handle sensitive information with discretion, and build effective working relationships
• Contribute to a collaborative, service-oriented work environment

This position offers the potential for a hybrid work arrangement, blending in-office and remote work. The specific arrangement will be determined by the supervisor based on departmental priorities and operational needs.

Requires knowledge equivalent to that normally acquired through a four-year college degree in Business Administration, Finance, or a research-related field. Completion of Essentials of Research Administration (MSU certificate) or equivalent within one year of hire.

One to three years of related and progressively more responsible or expansive work experience in research administration in pre-award processes or an equivalent combination of education and experience.

Up to six months of related experience in research administration or a closely related field. Experience may include exposure to pre-award or post-award processes, regulatory administration, and use of standard office software such as word processing, spreadsheet, and database applications, or an equivalent combination of education and experience.

• Three to five years of related and progressively more responsible or expansive work experience in research administration in pre-award processes
• Demonstrated customer-service orientation and ability to build trust with faculty and staff
• Experience developing budgets and supporting sponsored research proposals, ideally in an academic environment
• Demonstrated expertise with a broad and complex portfolio of funding agencies, including federal sponsors, non-profit foundations, private industry, and other external entities, with the ability to interpret and apply varied sponsor-specific requirements and policies
• Knowledge of federal…