Administrative Specialist ; Finance

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.

Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The salary range for this position is $52,593.71 to $86,166.03 for Schedule A, and $52,593.71 to $81,857.73 for Schedule

B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule

A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule

B.

The Judiciary offers a strong opportunity for growth.

The Atlantic/Cape May Vicinage is seeking a self-directed, organized, analytical administrative professional to work under the Court Executive 28 (Finance Division Manager) or other supervisory personnel. The selected candidate's primary responsibilities will be in the areas of accounts payable, purchasing and fixed assets. The individual must be able to manage daily, weekly, and monthly deadlines.

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

This position requires travel within the multicounty vicinage and to other judiciary locations as needed.

• Assemble materials and collect data to generate reports.
• Establish and/or maintain record keeping/tracking systems and various spreadsheets.
• Check reports for completeness or accuracy;
  Verify data against source documents.
• Compose routine correspondence as necessary.
• Recommend purchases of equipment, materials, or supplies.
• Provide vendor support and verification of compliance in NJSTART with various Treasury, Purchase & Property and Judiciary guidelines.
• Purchase commodities via State of New Jersey contracts and non-contract; obtain quotes for purchases; create purchase orders in NJ Start system; review vendor bids or product history for cost savings.
• Analyze requisitions, vouchers, bank statements or financial transactions.
• Explain judiciary policies or procedures.
• Advise manager on related deadlines, rules and regulations.
• Establish working relationships with divisions, vicinages and other outside organizations.
• Participate in team or work unit meetings.
• Coordinate workflow between units and chambers.
• Provide timely and knowledgeable customer service to both internal and external customers.
• Communicate policies, rules and regulations, including purchasing and payment guidelines.
• Perform other support duties as required.
• Regular and predictable physical presence at the worksite is an essential function of this position.

Graduation from an accredited college or university with a bachelor's degree.

Substitution:
Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to…