Corporate Events Planner

About Us

We are a California-based environmental consulting firm with 500+ professionals and over 30 years of experience serving clients across transportation, energy, water, infrastructure, private development, and government sectors. We are proud to be a Certified Great Place to Work, as reflected in the experiences our employees share on Glassdoor and the trust, connection, and sense of purpose felt across our company.

The Corporate Events Planner supports the planning and execution of a wide range of company events across multiple office locations. This role provides logistical, administrative, and coordination support for events ranging from small onsite meetings to offsite team summits and large company‑wide gatherings. The Corporate Events Planner also supports the organization’s business‑to‑business conference attendance strategy by coordinating logistics, tracking participation, and maintaining clear records related to external events.

This role may offer a hybrid work setup, blending time in the office with remote work as business needs evolve. We enjoy coming together in person to collaborate, connect with teammates, and partner with clients, and may prioritize candidates who live within 50 miles of the following Rincon offices:
Oakland, San Jose, Sacramento, Monterey, San Luis Obispo, Santa Barbara, Ventura.

• Plan and coordinate events of varying size and complexity across our office locations (currently eight).
• Support onsite meetings, offsite retreats, trainings, summits, and company‑wide events.
• Manage event logistics from initial request through execution and post‑event follow‑up.
• Develop and maintain event timelines, task lists, and planning checklists.
• Coordinate venue sourcing, conference room rentals, catering, audio‑visual needs, transportation, and lodging.
• Support planning of mixers, dining activities, and multi‑day offsite experiences.
• Prepare requests for proposals, coordinate vendor selection, and support contract review and negotiation under guidance.
• Track event details including attendance, room setups, food and beverage needs, accessibility considerations, and special requests.
• Support the organization’s conference attendance strategy, including coordinating registrations, travel logistics, and schedules for team members attending external conferences.
• Serve as a point of contact for internal teams and external vendors throughout the planning process.
• Work with Communications, Marketing, Administrative, and People & Culture teams to ensure alignment and smooth coordination.
• Support multiple concurrent events while maintaining accuracy and meeting deadlines.
• Assist with onsite event support as needed, including troubleshooting and last‑minute adjustments.
• Support post‑event follow‑up including feedback collection, invoice processing, and documentation.

• Two or more years of experience in event planning, office operations, or a related administrative role.
• Demonstrated understanding of the event planning process and the proper sequence of planning activities, including budget adherence.
• Experience building timelines, prioritizing tasks, and coordinating logistics across multiple stakeholders.
• Exposure to contract‑related processes including requests for proposals and vendor agreements.
• Strong organizational skills and excellent attention to detail.
• Clear written and verbal communication skills.
• Ability to work effectively across several teams and office locations.
• Proactive, dependable, and solutions‑oriented work style with a positive can‑do attitude.

The hourly range for this full‑time non‑exempt position is $36.00–$43.00, plus a generous benefits program. Salary ranges are based on the market median of similar jobs, according to third‑party salary benchmark surveys. Base pay is determined based on internal equity and a candidate’s job‑related knowledge, skills, and experience.

We offer a comprehensive Total Rewards Package designed to support employee well‑being, growth, and financial security. Our benefits include health coverage options, employer‑sponsored insurance, retirement…