Office Administrator

A Japanese company based in Warsaw, Poland is currently recruiting an Office Administrator to join their new office. As a member of the new office launch team, you will be responsible for general accounting and administrative functions in coordination with the head office in Japan. This role requires business-level fluency in both Polish and English.

RS46638

TYPE:
Full-time, initially 1 year contract (there is potential for extension to be permanent)

WORKING HOURS:

Monday to Friday, 8:00–17:00

SALARY:
Up to 150,000 PLN annually, depending on experience

START: ASAP

LOCATION:

Warsaw, Poland (office-based; remote work negotiable)

• Process expenses (invoices, bank payments)
• Manage bank accounts (balance check, deposits and withdrawals)
• Prepare accounting reports and handle bookkeeping
• Communicate and coordinate with external parties (tax authorities, banks, accounting firms, payroll providers)
• General administration, including office management and support for temporary staff

• Fluent in Polish (B1/B2) and English (business level), and Japanese (N3/conversational level) (required)
• Knowledge of Japanese culture or experience working in a Japanese company / with Japanese teams (advantageous)
• Strong interpersonal and communication skills, with a proactive and flexible attitude
• High teamwork orientation and strong attention to detail
• Proficiency in Microsoft Office (Excel, Word, etc.)

All applicants for the Japanese speaking Office Administrator must have the right to work in Poland without any restrictions as the Company is not able to offer visa support.