Administrative Assistant - HR

The Administrative Assistant/HR Support responsibilities are to provide comprehensive administrative and clerical support to the General Manager while supporting the People Department. This position ensures efficient office operations, supervises front desk functions, handles confidential and time‑sensitive information, and supports employees and managers by following established company policies, practices and procedures.

• Responsible for supervising front desk operations to ensure consistent coverage during business hours, proper phone etiquette, and a professional reception area.
• Responsible to ensure front‑desk staff are trained on company procedures, customer service expectations, visitor management, and phone system usage.
• Responsible for maintaining a polite and professional communication via phone, e‑mail, and mail.
• Provide administrative support to the General Manager and leadership team, including preparation and distribution of correspondence, memos, reports, spreadsheets, forms, and other documents.
• Responsible for all HR administrative tasks for both employee and contractors to include but not limited to preparation of new hire packets, scheduling onboarding activities, tracking completion of required forms, and terminations to include ensuring all company equipment/uniforms are returned.
• Assist in coordinating travel when directed.
• Responsible for communicating with Home Office People Department regarding personnel changes, workplace injuries and Angel Watch notifications.
• Maintain all files and records in a neat, concise and orderly manner.
• Perform other duties and special projects as assigned by the General Manager.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or equivalent required; associate or bachelor's degree preferred. Minimum three years of administrative support experience required. Strong organizational, time management and recordkeeping skills with the ability to prioritize tasks and maintain confidentiality required. Familiarity with aviation MRO, government contracting or high security operating environment a plus.

This is not a remote position. You are required to be present at the office during normal work hours, which are 7:00 a.m.

- 3:30 p.m., Monday through Friday.

While performing the duties of this position, the employee is regularly required to walk, sit, and talk or hear, stand, and reach with hands and arms. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds.

Ability to read and interpret documents, write routine reports and correspondence. Excellent communication skills with customers and employees.

Ability to apply concepts of basic math.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

To perform the job successfully, an individual should have solid knowledge of Word, Excel, and PowerPoint.

Primarily office‑based with regular presence required on the shop floor. May require occasional travel to other company locations.

Drug Screen
Background Check
Current Driver's License

KA is an Equal Employment Opportunity (EEO) employer. It is the policy to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status or genetic information.